Human Resources Assistant

This HR Assistant provides administrative and technical support for human resources and payroll operations, including payroll processing support, employee record maintenance, timekeeping administration, HR customer service, reporting, and data entry. The role serves as a key point of contact for employee inquiries and requires strong organizational skills, attention to detail, confidentiality, accuracy with numbers, and advanced Excel proficiency.

This is a seasonal, part-time position expected to work approximately 20–30 hours per week and is anticipated to last approximately six (6) months.

• Monitors and responds to the HR inbox, providing timely and accurate support to employee questions and requests. 
• Enters new hire information into JDE and maintains employee payroll records. 
• Assists employees with payroll-related inquiries, including password resets and system access issues. 
• Supports PFML (Paid Family Medical Leave) timecard tracking and reporting. 
• Assists with payroll processes, WebClock updates, and payroll adjustments. 
• Completes employment and payroll verifications as requested. 
• Scanning documents into the online document management system
• Processing community center membership, race, tuition and boot reimbursements 
• Completing payroll authorizations and pay increases
• Reconciles election judge payroll, ensuring accurate pay rates and payments per pay period. 
• Reviews and audits department timesheets for accuracy; follows up on missing or incomplete timecards. 
• Monitors and responds to the HR inbox, providing timely and accurate support to employee questions and requests. 
• Serves as backup support for full payroll processing. 

Minimum 1-2 year’s experience as an entry/intermediate HR, payroll, or finance assistant role 
Microsoft Excel skills are required, including the ability to work with spreadsheets, analyze data, and generate reports. Must possess strong mathematical aptitude, attention to detail, accuracy, and organizational skills. Experience with payroll systems, timekeeping software, and HRIS systems preferred. Municipal or public sector experience is desirable.

• Advanced Excel skills, including the ability to create reports, build pivot tables, and analyze data.
• Must be detail oriented, possess strong listening and problem-solving skills and have a desire to assist others.  
• Strong decision-making skills with the ability to evaluate information, determine appropriate actions, and apply sound judgment.
• Ability to communicate effectively in English, both orally and in writing.
• Works with data and relationships requiring a high level of confidentiality, ethics, and trust. Requires strong customer service skills, attention to detail, the ability to work independently, and the ability to communicate effectively and appropriately with all levels of City staff.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, employees, customers, and the general public.
• Must be detail oriented, possess strong listening and problem-solving skills and have a desire to assist others.  
• Ability to establish and maintain effective working relationships with City personnel, City officials and the general public. 
• Ability to schedule and organize work effectively and to maintain confidential information. 
• Thorough knowledge of modern office practices, procedures, and systems including Microsoft Office 365 products, internet transactions and basic accounting procedures.