Administrative Assistant to the Chief Financial Officer and Chief Human Resources Officer

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Position Title:

Administrative Assistant to the Chief Financial Officer and Chief Human Resources Officer

Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Administrative Assistant III

Job Duties:

School/College/Division Description

Employees at UWM in the Department of Human Resources work in an innovative, collaborative, and casual-work environment with flexible work/life balance schedules. If you are a motivated, results-oriented individual who wants to make a real difference with our team, community, and the campus, we encourage you to apply!

Job Description

UW–Milwaukee’s Department of Human Resources is seeking a highly organized, proactive Administrative Assistant III to provide comprehensive administrative and operational support to the Associate Vice Chancellor & Chief Human Resources Officer and Associate Vice Chancellor & Chief Financial Officer. This position also serves as the office manager for both the Human Resources and Business & Financial Services departments, acting as a central point of contact for internal and external stakeholders and ensuring smooth day‑to‑day operations

Key Job Responsibilities:

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations 

• Serves as a primary point of contact for internal and external stakeholders, provides organizational information via phone, in person, e-mail, and other communication mediums 

• Prepares and audits complex records, edits documents, and reviews work done by others 

• Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures 

• Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures 

• Updates and maintains departmental websites or online platforms to ensure content is accurate, timely, and compliant with relevant policies, procedures, and standards 

• Maintains relevant expenses and invoices for managing departmental purchasing card 

• Exercises discretion and solves routine problems independently  

• Monitors and orders department supplies 

• Adheres to State of Wisconsin records management and retention requirements 

• Maintains confidentiality and handles sensitive information appropriately 

• Completes all other duties as assigned 

This is an excellent opportunity for a detail‑oriented professional who thrives in a collaborative environment and enjoys supporting the work of senior leadership. If you’re ready to contribute to the success of two key administrative departments at UWM, we encourage you to apply.

Additional Information:

• This position does not offer visa sponsorship. Applicants must be legally authorized to work in the United States at the time of hire.
• Selected candidates will be required to complete an I-9 form to verify eligibility to work in the U.S.

Minimum Qualifications

• High school diploma or equivalent
• Two or more years of administrative support experience in a professional office environment
• Experience preparing, editing, formatting, and maintaining records, reports, or official documentation in accordance with established procedures
• Experience coordinating meetings, events, or travel logistics and supporting day-to-day office operations
• Experience providing customer service and communicating with diverse internal and external stakeholders while managing multiple priorities in a professional setting

Preferred Qualifications

• Associate or bachelor’s degree in business administration, human resources, communications, public administration, or a related field
• Three or more years of progressively responsible administrative experience supporting multiple leaders, departments, or functional areas
• Experience managing purchasing card transactions, reconciling expenses, or processing invoices in accordance with organizational policies or procedures
• Experience maintaining electronic or physical records in accordance with records management or retention policies
• Experience updating or maintaining departmental websites, intranet pages, or content management systems (CMS)
• Experience using enterprise systems (e.g., Workday or similar ERP systems) to support administrative processes
• Experience working in a higher education institution, government agency, or other large, complex organization

Target Salary Range

$50,000 to $60,000 (Final salary offer will be determined based on knowledge, skills, and experience)

Benefits and Total Rewards

As part of UWM’s commitment to supporting the success of our team members through positive experiences, employees are provided with Benefits to Benefit You and Your Life. UWM offers a comprehensive benefits package and contributes towards the cost of several benefit plans. Employees with a qualifying position also receive an extensive leave package including vacation, sick leave (with no expiration), personal holiday, and paid legal holidays. Please visit this link to view summary benefits information. (Compensation figures are for example purposes only.) UWM Benefits to Benefit You and Your Life

Applications Instructions

Interested applicants are required to apply online and provide a cover letter and resume addressing your professional level work experience as it relates to all required and preferred qualifications.  

Note: Applicants must complete all required fields and attach all required documents prior to submitting the online application. Applications missing any of the required documents listed prior to the application deadline will be marked as incomplete and will not be considered.  

In instances where the Search and Screen Committee is unable to ascertain from the candidates' application materials whether they meet any of the qualifications, they may be evaluated as not meeting such qualifications. Additional documents submitted aside from a cover letter and resume will not be reviewed. 

Finalist candidates(s) will be asked to provide three professional/supervisor references through an external reference checking tool. References will not be contacted prior to candidates being notified.

Apply electronically by the application deadline date of April 5, 2026. Questions about this position should be directed to Angelee Vang at vangap@uwm.edu.

Reasonable Accommodations
Pursuant to university policy, UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact uwm-jobs@uwm.edu or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

CBC and Reference Check Policy
Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)
For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.

Employment Authorization
In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.