Administrative HR Coordinator

Job Description:

The Administrative HR Coordinator position is responsible for coordinating and managing all human resource related activities in the department of Molecular Microbiology & Immunology (MMI). Provides high level HR administrative, and organizational coordination and support for MMI Postdocs, staff, students, & faculty level positions. Serves as a primary point of contact for ISSS and handles the visa process from start to finish. Maintains the MMI personnel database, manages all hiring and HR activities for the department, manages the postdoc and faculty appointment and reappointment process, manages all administrative systems and records for personnel, & provides overall support for the MMI HR needs. Provides support to the Department Manager, Chair and Faculty.

Job Qualifications:

Education & Experience

• Required: Bachelor’s degree

• Required: 1-2 years of related administrative experience

• And/or equivalent combination of education/experience

• Experience with Visa processing is beneficial

• Previous experience in an academic or research environment is advantageous

• Experience in service-oriented environment is a plus

Job Competencies

• Demonstrated proficiency in Microsoft Suite Programs (Word, Excel, Access, & PowerPoint), Google Suite applications (Google docs, sheets, calendar, Gmail, etc.), and in Workday

• Excellent organizational skills with particular ability to prioritize work in an environment with multiple and conflicting interests

• Knowledge of employment law as well as best practices in the area of employment and employee relations

• Ability to read and interpret policies and guidelines across multiple supporting offices and apply to appropriate scenarios.

• Excellent interpersonal and communication skills and ability to work as a member of a team

• Ability to work independently under minimal supervision

• Must be detailed-oriented and a self-starter

• Ability to handle complex and confidential information with discretion

• Competency using a variety of computer software and databases

• Effective customer service skills

• Willingness and ability to continue to learn

CRIMINAL BACKGROUND AND EDUCATION CHECK REQUIRED

Benefits of Working at Brown:

Information on the Benefits of Working at Brown can be found here.

Recruiting Start Date:

2026-04-09

Job Posting Title:

Administrative HR Coordinator

Department:

Department of Molecular Microbiology and Immunology

Grade:

Grade 8

Worker Type:

Employee

Worker Sub-Type:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

37.5

Position Work Location:

Hybrid

 

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

This position is not eligible for visa sponsorship.

Still Have Questions?

If you have any questions you may contact employment@brown.edu.

Brown is an E-Verify Employer.

EEO Statement:

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.