Department HR Specialist, Senior

Job Profile:

HR Services Specialist 2

Job Family:

HR Services

Time Type:

Full time

Max Pay – Depends on experience:

$65,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Performs human resources activities in the areas of recruitment, retention, benefits, and troubleshooting payroll issues. Provides services as a resource contact disseminating information on rules, regulations, procedures, and statutes.

Job Description:

Salary: $55,000 to $65,0000 annually; DOE
 

We are currently seeking an experienced and highly organized Department Human Resources (HR) Specialist, Sr., to join our team! As the Dept HR Specialist Sr., you will play a crucial role in managing various HR functions for Educational Outreach and Student Services (EOSS). These functions include, but are not limited to, recruitment and staffing coordination, payroll management, maintenance and retention of unit personnel files, internal controls and compliance, and other functions as designated by the unit administrator. This position will work directly with Senior Leadership and, as such, will be responsible for a high level of professionalism, work ethic, and work completion with minimal errors.

If you possess strong organizational skills, demonstrate the ability to problem-solve, think independently, and excel in a collaborative environment where leadership is invested in your success, we encourage you to apply.

What’s in it for you:

• Arizona State University offers a comprehensive benefits package that includes valuable employee benefits to enhance the total compensation of its staff. This package includes:
• Tuition Reduction Program for staff members, their spouses, and dependents, available on day one.
• Low-cost health, dental, vision, and life insurance benefits.
• Retirement program designed to promote long-term savings and provide income upon retirement.
• Paid time for volunteer and professional development.
• 10 Paid Holidays and competitive Vacation and Sick accruals each Pay Period.
• Wellness program for preventative health education and screenings.
• Disability and leave program for income protection.
• Employee assistance for free and confidential behavioral health services.
• ASU Discounts to sports/events, along with discounts from ASU partnerships.

DAYS & SCHEDULE DETAILS:

• The work location is primarily onsite at the Tempe campus; however, the incumbent may be required to travel to on-campus events to perform work, driving their own vehicle.

• This is a full-time, in-person position, with a standard schedule of Monday through Friday from 8:00 am to 5:00 pm

ESSENTIAL DUTIES:

HR Operational Support

• Manage multiple high-priority HR and operational activities requiring significant coordination, accuracy, and follow-through to meet leadership and organizational needs.

• Partner with the Senior leadership team to provide comprehensive HR support related to recruitment, employee changes, workforce planning, and strategic HR initiatives.

• Coordinate leadership requests and ensure accurate, timely processing of HR actions by exercising critical thinking, sound judgment, and proactive communication with stakeholders.

• Compose and prepare correspondence and communications for senior leadership on HR and organizational matters

• Collaborate closely with other professional staff to ensure seamless coordination and consistent HR support across executive functions.

Manage full-cycle recruitment for the department

• Collaborate with units to evaluate departmental staffing needs, including analysis of positions and salaries

• Process requisitions, monitor progress, and assist units with candidate selections to achieve timely candidate updates and department hires

• Provide support to departments with the recruitment process from inception through hire and onboarding assistance

• Collect all required documents as required by ASU policies and maintain HR Compliance

• Act as liaison between area leadership, departmental HR, and Office of Human Resources (OHR) through the recruitment process

HR Transactions

• Process high-volume current employee changes that can include promotions, reassignments, salary changes, supplemental/additional payments, and terminations

• Ensure timely submissions and approvals for Human Resource transactions in accordance with ASU policies, ensuring compliance

Payroll

• Collaborate with units to ensure accurate submission and approval for all staff time entries and exceptions; resolve payroll discrepancies and act as liaison between the unit and OHR to reach a solution.

• Serve as the primary point of contact for payroll inquiries, collaborating with OHR as needed to provide additional assistance.

• Respond to internal and external audit requests and prepare audit documents for payroll reconciliations; will work collaboratively with the financial team.

Additional Duties:

• Provide leadership support throughout the employee life cycle by serving as a resource for ASU policies, procedures, and available tools; provide access to accurate information and guidance related to hiring, onboarding, performance development, and offboarding.

• Connect and collaborate with department administration and the central OHR Benefits office to coordinate staff and student benefits and leaves of absence.

• Participating in a variety of departmental and university-wide initiatives and meetings to represent the unit’s interests in human resources and to ensure integrative/collaborative support of college and university interests.

• Performing other duties as assigned to ensure the continuity of department operations and to meet customer service needs.

DESIRED QUALIFICATIONS:

• Knowledge of the recruitment life cycle with extensive detail.

• Demonstrated knowledge and use of Excel, Outlook, MS Word, Google Docs, and AirTable.

• Experience with high-volume transaction processing.

• Experience providing high-level HR and operational support to senior leadership teams.

• Demonstrated ability to manage multiple high-priority projects with accuracy, discretion, and follow-through.

• Evidence of strong analytical and critical-thinking skills with sound judgment in complex or confidential situations.

• Experience composing and preparing professional correspondence and communications for senior leadership.

• Demonstrated ability to work effectively and collaboratively with internal and external stakeholders, including faculty, staff, leadership, and students, to ensure consistency and alignment in HR processes and initiatives.

• Demonstrated ability to coordinate and execute HR actions requiring cross-functional communication and proactive problem-solving.

• Evidence of effective communication skills.

• Knowledge of applicable federal, state, and regulatory requirements, laws, and standards.

• Knowledge of Human resource practices, regulations, and standards.

• Experience in working in a Higher Education establishment

• Experience with Workday HR software (Workday)

• Experience in planning and establishing priorities.

• Experience in working effectively in an environment subject to quickly changing priorities, sensitive/confidential information, and short deadlines.

• Experience in leading by example in communicating, participating, and encouraging support for the institution's sustainability programs.

Department Statement:

Educational Outreach and Student Services (EOSS) is committed to enrolling all qualified students at Arizona State University and assisting them in their academic success. EOSS provides a broad range of services and support to students and prospective students, ranging from outreach efforts with K-12 schools, new student experiences for students and families, bridge programs to assist the transition to a university environment, and a wide variety of services, programs, and activities for enrolled students. EOSS has direct responsibility for multiple departments across four campuses, some of which include the Dean of Students, Student Rights and Responsibilities, University Housing, Health Services, Counseling Services, Student Accessibility and Inclusive Learning Services, the Unions and Centers, TRIO programs, Sun Devil Fitness & Wellness, Student Government, Student Media, Career and Professional Development Services, Access ASU and others.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$20148.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.