Department HR Specialist, Senior

Job Profile:

HR Services Specialist 2

Job Family:

HR Services

Time Type:

Full time

Max Pay – Depends on experience:

$65,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Performs human resources activities in the areas of recruitment, retention, benefits, and troubleshooting payroll issues. Provides services as a resource contact disseminating information on rules, regulations, procedures, and statutes.

Job Description:

Position Salary Range:

• $57,000 - $65,000 per year; DOE
   
  

The College of Integrative Sciences and Arts Dean’s office is seeking a Department HR Specialist, Senior to join our team. As a Department HR Specialist, Senior, you will work closely with the HR Team, faculty heads and leadership to understand the human resource needs in supporting the life cycle of the college employee base. This position will report to the Dept. HR Principal in the College of Integrative Sciences and Arts and is located at the Polytechnic Campus. 

Essential Duties
 

Recruitment, Hiring and Position Changes:

• Coordinates the recruitment and hiring process for all positions in assigned CISA units. Works with hiring supervisors and committees to facilitate the search process using established guidelines and processes to the completion of recruitment.

• Utilizes Workday and Interfolio to manage and process faculty, staff, and student hiring.

• Prepares correspondence associated with and necessary for hiring employees or documenting changes in position, and processes it accordingly.

 

Payroll:

• Manages payroll for assigned CISA units to ensure accuracy of payroll information, including position and funding changes.

• Assists with on-cycle payroll bi-weekly review and investigates payroll discrepancies to confirm correct and timely payments.

• Manages Time and Scheduling Hub (formerly DTA) for assigned units to ensure accurate and timely recording of exceptions and time reporting.

 

General:

• Processes a wide range of personnel transactions using Workday.

• Manage and process time and scheduling hub (formerly DTA) and processes for the assigned college areas and timesheet entries for employees on leave.

• Assist with academic personnel actions.

• Ensures the maintenance of electronic personnel records based on college, university, state and federal guidelines.

• Coordinate staff and faculty visa applications and renewal processes for assigned CISA units.

• Regularly responds to a diverse range of questions from faculty, staff and students by phone, email, and in person.

• Participates in a variety of departmental, college, and university-wide initiatives and meetings to represent human resource interest.

• Take responsibility for fostering a positive work culture, advancing our values, and championing engagement in all its forms.

• Performs other duties as assigned to support the needs of the CISA HR team.

 

Desired Qualifications

• Experience in human resources. practices, regulations and standards.

• Experience with faculty, staff, and student personnel actions.

• Experience working in HR higher education environment.

• Experience in payroll transactions.

• Experience with visa applications, renewals, FMLA and ADA leaves.

• Experience using the following software: Workday, Interfolio (APARS), Microsoft Office, Dropbox, Adobe and Wrike.

• Experience in maintaining confidentiality regarding sensitive/confidential information pertaining to payroll and employee issues.

• Knowledge of quality customer service standards, methods and practices.

• Skill in planning and establishing priorities.

• Evidence of a passion for innovative HR solutions and process improvement.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%).

• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (5%).

• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.

• Ability to clearly communicate verbally, read, write, see and hear to perform essential functions; Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals. This position receives regular review of objectives by department administrator.

• Hybrid work is an option for CISA employees. Hybrid arrangements are where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or Provost level approval is required.

Department Statement:

This position is located at the Polytechnic campus and is a full- time, benefits-eligible position and may require travel to other ASU campuses as needed. ASU does not pay candidates for travel expenses associated with interviewing unless otherwise indicated by the department at the time of call for interview.
 
ASU's College of Integrative Sciences and Arts (CISA) seeks candidates who are passionate about connecting academic learning with real-world outcomes and fostering student engagement. As part of CISA, your expertise will contribute to a college culture grounded in service, purpose, and practical impact.

CISA is a leader in applied and career-connected learning, with continuous innovation in teaching, curriculum development and AI integration. CISA has more than 9,000 students at all levels, 84 programs and 361 faculty members. We build degree programs and pathways that are flexible and relevant, providing opportunities for students to discover their passion, develop lifelong transferable skills and enjoy employment success. CISA is committed to ASU’s Charter of inclusive excellence, access and impact, where all faculty, staff, and students can thrive. 

Arizona State University, ranked the No. 1 “Most Innovative School” in the nation by U.S. News & World Report for 10 years in succession, has forged the model for a New American University by operating on the principles that learning is a personal and original journey for each student; that they thrive on experience and that the process of discovery cannot be bound by traditional academic disciplines. Through innovation and a commitment to accessibility, ASU has drawn pioneering researchers to its faculty even as it expands opportunities for qualified students. 

ASU is ranked in Newsweek’s America’s Greatest Workplaces and Forbes America’s Best Employers for Women, and touts a Healthy Arizona Worksites Platinum Award.

To learn more about ASU and the College of Integrative Sciences and Arts visit http://about.asu.edu/ and http://cisa.asu.edu.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Polytechnic

Funding:

No Federal Funding

Instructions to Apply:

Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$13877.htmld

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.