Executive Assistant to the VP & Chief Human Resources Officer

What We Are Looking For 

We are looking for an Executive Assistant that provides high-level administrative support to the Vice President for Human Resources. This role manages sensitive matters requiring confidentiality, discretion, and sound judgment. The Executive Assistant will regularly interface with university leaders, external partners, and internal stakeholders in a fast-paced and dynamic environment. 

A bachelor’s degree and five years of relevant experience is required. A combination of education and experience will be considered in lieu of the degree requirement.  

All applicants must be currently authorized to work in the United States on a full-time basis. 

What You Will Do 

• Oversees the administrative functions for the Vice President/CHRO, ensuring proactive and confidential support.  
• Gathers and organizes data for executive discussions, including meetings with university staff and external entities.  
• Coordinates and manages complex projects, staff meetings, or programs, liaising with HR AVPs, other executives, and their assistants.  
• Collaborates in the creation of presentations, meeting agendas, meeting minutes, correspondence, and responses on university-related issues.  
• Manage special projects or initiatives as assigned by the CHRO. 
• Assists with budget preparations and other financial and/or operational analyses in support of the division.  
• Manages the Vice President/CHRO’s calendar, prioritizing meetings and commitments using judicious discernment.  
• Manages Vice President/CHRO’s travel arrangements and expense reimbursement.  
• Represents the Vice President/CHRO at various meetings or events.  
• Supports HR team in contract review and vendor management.  
• Demonstrate adaptability and agility in shifting priorities, managing multiple responsibilities, and navigating evolving needs 
• Perform all other duties as assigned to support Baylor’s Christian mission and values.  
• Demonstrated proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other collaboration tools such as Qualtrics, SharePoint, or Teams. 
• Ability to comply with University policies.  
• Maintain consistent in-person presence and punctuality in support of executive-level responsibilities. 

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus.  To learn more, go to Baylor Benefits & Advantages.

Explore & Engage

Learn more about Baylor and our strategic vision, Baylor in Deeds.  Also, explore our great hometown of Waco and the many opportunities to engage locally.  If you are new to Central Texas, This is Waco!