HR Assistant

ABOUT THE ROLE

The HR Assistant ensures that workplace needs are being met in the form of benefit administration, salary determination, and employee discipline. An HR Assistant typically handles administrative and clerical duties as well.

The HR Assistant duties involve a wide range of support activities inside our HR department, from coordinating meetings to maintaining our employee database to posting job ads. An important part of your role will be to act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions. You’ll also assist in creating policies, processes and documents.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Assist with day to day operations of the HR functions and duties
• Provide clerical and administrative support to Human Resources executives
• Compile and update employee records (hard and soft copies)
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations and etc.)
• Coordinate HR projects (meetings, training, surveys and etc.) and take minutes
• Deal with employee requests regarding human resources issues, rules, and regulations
• Assist in payroll preparation with time keeping and by providing relevant data (absences, bonus, leaves and etc.)
• Communicate with public services when necessary
• Properly handle complaints and grievance procedures • Coordinate communication with candidates and schedule interviews
• Conduct initial orientation to newly hired employees
• Assist our recruiters to source candidates and update our database

MINIMUM QUALIFICATIONS

• Associate degree in HR-related field or equivalent experience •
• 5+ years' related administrative experience
• Detail-oriented and organized
• Strong communication and customer service skills
• Solid understanding of MS Office and excel
• Familiar with applicant tracking database systems an asset