HR Assistant

Reports To: Chief Personnel Officer

Purpose and Scope: The purpose of this classification is to provide administrative support to the employment function in HR.

Essential Functions: 

• Assists with pre-boarding and on-boarding of candidates to include reference and background checking, arranging/confirming pre-employment appointments, and providing newly hired employees with necessary documentation prior to attendance at new hire orientation
• Participates in employee relations activities and planning, including quarterly service award luncheons;
• Provides input and assistance on departmental objectives.
• Compiles periodic reports.
• Other duties as assigned.

Qualifications and Experience: 

• At least 60 hours of college level credit, AA degree preferred, previous experience and/or training involving HRIS, or other HR generalist work, including employment administration; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. PHR certification preferred.

Critical Competencies for Success:

Information Analysis:

• Ability to gather, review and analyze data and written correspondence
• Ability to interpret data and information to support timely, reasoned decisions

Interpersonal Skills:

• Strong commitment to client service  (internal and external)
• Ability to communicate complex thoughts, ideas and concepts effectively to ensure understanding
• Self-motivated and results-oriented; a self-starter driven to succeed in a fast-paced environment
• Demonstrates a sense of urgency and commitment to achieve goals
• Takes initiative to pro-actively address client concerns and issues

Agility:

• Ability to be adaptable to procedural changes and statutory interpretations
• Thrives in a fast paced service culture and is tenacious about achieving operational excellence

Learning:

• Proactively continues growth by seeking opportunities to learn new things
• Uses a “lessons learned” approach in evaluating activities
• Puts new concepts and information to use quickly

Teamwork:

• Works cooperatively with others
• Listens and is open to team members ideas
• Offers constructive feedback
• Provides assistance when asked