HR Assistant

SEnergy is seeking a detail oriented, process driven Human Resources Assistant to join our team!

This position is primarily responsible for the administrative support associated with processing the bi-weekly payroll as well as the administrative support of all employee benefits and retirement programs, including medical, dental, vision, life insurance, short-and long-term disability, Health Savings Accounts and 401(k).

JOB RESPONSIBILITIES:

• Maintains the highest level of confidentiality and integrity in all Human Resources matters.
• Maintains the bi-weekly Payroll Processing spreadsheet with employee changes.
• Verifies Line Items and Timesheets are approved weekly by supervisors according to payroll deadlines.
• Ensures proper processing of payroll deductions for taxes, benefits, levy’s and other deductions.
• Ensures employee changes are accurately entered for bi-weekly payroll. Communicates in a timely manner with Controller to ensure timely processing of payroll.
• Maintains New-Hires and Terminations Checklist spreadsheet for accuracy of data entered into various platforms.
• Reviews benefit eligibility on a monthly basis and proactively communicates with employees regarding eligibility dates.
• Enters, maintains, and processes information in the payroll system of record (Vision) as well as other Human Resources systems of record to include Employee Navigator, TPS Alert, Azure, and HSA Bank.
• Completes verifications of employment for current and terminated employees.
• Establishes new employees digital files and ensures required documentation is obtained prior to start date.
• Maintains inventory of SEnergy promotional items for new-hires. Prepares SWAG bags in advance of new-hire orientations. Ensures all offices have SWAG bags for remote onboarding of new-hires.
• May assist with conducting new employee orientation.
• Answers frequently asked questions relative to standard policies and benefits. Facilitates actions to resolve employee issues and escalate them to appropriate management team.
• Administers and communicates benefits to employees, serving as liaison between the organization and external benefits providers and vendors. Maintains related records.
• Communicates with benefit providers and filing claims for STD, LTD, Workers Comp, and Life Insurance claims. Forwards disability statements to Controller.
• May processes and administer leave of absence requests and disability paperwork.
• May reconcile monthly insurance statements and resolve administrative issues with providers and vendors.
• Assists with the open enrollment process.
• Assists Human Resources Manager in obtaining statistics and information in renewal of benefit plans and in the completion of benefits reporting requirements.
• Maintains accurate and up-to-date human resources files, records and documentation. Compiles reports concerning personnel-related information such as Driver License renewals, Notary expirations, PE License expirations, new hire dates, attendance, education achieved on the job and performance appraisals.
• Provides required OSHA data to Safety & Fleet manager.
• Ensures that Company and recordkeeping complies with all legal and regulatory requirements.
• Assists with audits of Human Resources files and systems of record. Recommends corrective action.
• Assists with planning, organizing, and working cohesively with support staff for the completion of successful Company events. 
• Maintains training documentation in training records.
• Maintains accurate documentation, including critical conversations, decisions, rationale and filing copies of all pertinent information.
• Assists or prepares correspondence as requested.
• Performs administrative duties as required from time to time including mailings, office supply and documentation reproductions.
• Completes timesheet daily.
• Various other duties as assigned.

REQUIREMENTS:
EDUCATION:                    

• Associate’s degree in Human Resources or related field; experience and/or other training/certification may be substituted for education requirement
• Must possess strong detail-oriented skills, critical thinking and ability to communicate effectively, both orally and in writing.

SKILLS:              

• Excellent communication, interpersonal, and organizational skills. Exceptional computer skills with an emphasis on spreadsheet and word processing applications.
• Able to work along on a broad variety of projects.
• Able to exercise effective judgment, sensitivity, and creativity to changing needs and situations.
• Able to establish and maintain healthy working relationships with people in the course of work.

PHYSICAL:       

• This position requires the ability to listen and hear, good eyesight, sitting, standing, walking, and use of hands and arms.
• Prolonged periods of sitting at desk and working on a computer.

MENTAL:             

• Must be able to read, write and speak English. 

BENEFITS:

• 100% Employer paid health insurance and 50% for first dependent.
• 200% 401(k) match up to 4.5%
• Employer paid Short-Term and Long-Term Disability
• Dental, Vision, Life Insurance, and Supplemental offered.
• Paid Holidays
• Starting at 3-week PTO with rollover
• $1,000 Annual Employer Contribution to Health Savings Account
• Annual Profit-Sharing Bonus based on Performance.