HR Assistant

HR Assistant

Job Description

1st shift

Compensation: $21/HR

**Must be Bilingual**

High activity:

• Provide overall HR Department and employee support

• Field Phone Calls and Field/Investigate HR Questions
• File all documents for employee files (HR/Benefits)
• Provide admin support to HR Manager and staff
• Provide admin support to staffing and recruiting efforts as needed:  testing, pre-employment screening, candidate scheduling, etc.

Medium activity:

• Maintain I-9, Self-Identification and Veteran Logs
• Maintain Personnel Files
• Maintain Benefits Files
• Initiate and follow up of benefit applications with all eligible employees
• Address and Emergency Contact Changes
• Distribute Change of Address, Change of Beneficiaries, etc.
• Calculate and Complete PCN’s
• Create New Hire PCN’s and Folders ; Filing of PCN’s, Forms and Benefits
• Employee activities – Holiday Party, Summer Picnic, Employee of the Month.
• Annual Company Awards coordination.
• John J. Urban Scholarship coordination.
• Receive, review and compile monthly HR reports for submission to HQ.
• Back-up - Manage building access cards and online system

Low activity:

• Relieve Receptionist for Lunch/Breaks
• Maintain Office Bulletin Boards with Jobs, HR and Legal Documents
• Audit new hire and termination files for completeness.
• P.O. Invoice Requisitions (including membership/subscriptions) for HR Dept
• Assist with completing employee termination paperwork process
• Back-up – Fed Ex Label preparation

Requirements:

• 2 years of experience as and HR assistant
• Bilingual in Spanish
• Payroll experience
• Effective HR administration and people management skills
• Excellent written and verbal communication skills
• Highly computer literate with capability in email, MS Office (Excel, Word), PowerPoint
• Fantastic organizational and time management skills
• Meticulous attention to detail

Skills & Specifications

• Computer skills required:  Excel, Microsoft Word, and Microsoft Outlook.
• Requires good organizational skills.
• Requires good phone and interpersonal skills.
• Must be dependable, organized and able to resolve conflict.
• An employee holding this job position is not authorized to represent or speak on behalf of the company, or respond to any media inquiries regarding the company, its business, its products or its customers.
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee of the job.  Duties, responsibilities and activities may change at any time with or without notice.

Also.

Must be able to attend work as scheduled
Must be able to read and write in English

Must be bilingual in Spanish

Must be able to perform basic math problems
Must be able to perform the jobs of her team members
Must be able to follow verbal and written instructions
Must be able to interact with others in a professional manner