HR Assistant (FT)

EDUCATION
1. Education High School Diploma or equivalent required.
2. Licenses No professional license required.
3. Certifications No professional certification required.
4. Experience 1 year related experience preferred.

REQUIRED SCREENINGS:
1. Drug Screen
2. Physical Assessment
3. Tuberculosis screen
4. Background check (Criminal, Civil, Educational, Previous Employment, etc.)

ESSENTIAL FUNCTIONS:
* Reliable and punctual attendance is essential; expected to be at job as scheduled each scheduled day.
* Communicate necessary information to others as appropriate. HR Access requires a high level of confidentiality with organization information.
* Be the first contact in the HR department for all inquiries that come through the general telephone number (to be answered by the 2nd ring).
* Set up time for students and volunteers to complete onboarding requirements.
* Maintains volunteers and Students within the appropriate monitoring system.
* Collect all HR required forms volunteers /students to include; drug screen & background CAPS forms and other required verifications.
* Audit personnel files as needed. Notify appropriate managers/directors of missing documentation to maintain “audit ready” personnel files.
* Complete verbal & written verifications of employment as needed.
* Main point of contact for employee rewards and recognition to include all FHW recognition programs.
* Handles all administrative tasks related to employee recognition and other employee incentive programs including the High Five Program and the Employee of the Month.
* Take minutes for the HR Weekly meeting and distribute previous meeting minutes to HR staff prior to the next meeting. Take minutes from the daily huddle.
* Review applications for appropriate skill and disseminate all applications received by the organization to the appropriate hiring manager each morning.
* Ensure human resources files & records are maintained in accordance with legal requirements and company policies & procedures. Separate documents between medical/personnel & file those documents in the appropriate files. Filing must be kept up on in a timely manner (no less than monthly.
* Compile and send New Hire Newsletter information to marketing to be included in the newsletter.
* Run Anniversary report & send to Marketing.
* Manage employee 1st Anniversary Program, notify employees of their 1st anniversary & track employees who come in to get their vest.
* Print & track badges for new hires, students, visitors, vendors & current employees; make sure they have correct access.
* Track & enter annual compliance trainings in UltiPro, EFM & Electronic Personnel Files.
* Track & enter licenses and certifications in UltiPro, EFM & Electronic Personnel Files. Notify employees if their license/certification is getting close to expire.
* Assists in terming employees – Deactivate the badges, Pull I-9’s & file in Terminated Binder, pull termed employee files and file them in the termed file cabinets.
* Break down termed employee files as needed
* Retire termed employee files yearly, moving the files from three years ago to the old file room.
* Track & log annual documents such Annual TB and Immunizations exemptions.
* Send requested copies of documents in personnel files, immunizations/records to both termed & current employees as needed.
* Scan Payroll documents to the Payroll department when needed.
* Manage the Service Recovery Kits.
* Responsible for the DocuSign Program (distribute PARs, Position Requisitions, Position Justifications for signatures and distribute the items when completed/signed in a timely manner.
* Respond to public inquiries in a helpful & professional manner.
* Place office supply order as needed for HR department as approved by the HR Director.
* Check HR & Payroll mailboxes daily; distribute mail to appropriate HR staff; deliver outgoing mail to the mailroom.
* Order gift cards to be delivered to employees & send out cards to employees for situations such as a death in the family, birth of a child, etc.
* Prepare another card and send it over to the Executive Team for their signatures.
* Assist VP of HR with administrative tasks, projects, employee communications, filing reports, faxing, etc., as needed.
* Assist other HR staff members with projects as needed or directed by the VP of HR.
* Order and distribute Labor Law posters as they need to be updated within the organization.
* Assists with Onboarding Education as requested from the HR Team
* As a face of the organization, professional dress and conduct are a daily expectation of this role

Starting wage is $21.00 per hour and goes up with experience

Monday through Friday 8 am to 5 pm

Immunizations required for employment; including flu vaccine

Benefits

FHW offers a full benefits package including:
FOR ALL EMPLOYEES:
Employee Assistance Program
403 (B) with 4% match from FHW and zero day vesting schedule
FOR FULL TIME EMPLOYEES WORKING AT LEAST 30 HOURS A WEEK
Medical Plan Options:
I. PPO plan with copay/coinsurance and lower deductible
II. High Deductible Health Plan with the option for a Health Savings Account.
III. Telemedicine includes in both plan options.
Dental
Vision
Life Insurance/ Accidental Death and Dismemberment Insurance
Disability Insurance with a Short and Long Term Option.
Critical Illness and Accident Plans
Cafeteria Options: Health Reimbursement/ Flex Savings / Dependent Childcare

A host of other options to include: Pet Insurance, Identity Protection, Travel protection