HR Assistant II

The HR Coordinator will play a key role in supporting daily HR operations, recruitment efforts, and employee engagement activities at our aerospace/defense facility in Warren, MA. You will interact with all levels of employees and serve as the front-facing representative of the HR department.

Principal Responsibilities

• Support union and hourly workforce recruitment, including job postings, screening, interview coordination, tracking, and onboarding efforts.
• Administer and track background checks, drug screenings, and new hire paperwork.
• Coordinate and facilitate new hire orientation and onboarding sessions.
• Serve as a primary contact for scheduling and coordinating onsite interviews.
• Manage front desk duties including greeting visitors, managing visitor logs, and administering safety videos.
• Maintain secure and organized confidential personnel files.
• Provide general administrative support, including data entry, scheduling, processing invoices, and ordering office supplies.
• Answer incoming calls and direct inquiries professionally.
• Plan and execute company events and employee engagement activities.
• Collaborate with HR team to streamline processes and improve operational efficiency.
• Maintain proficiency in HRIS systems (UKG/UltiPro preferred) and timecard systems (ADP/UKG).
• Participate in company-wide initiatives and other HR-related projects as needed.
• Adapt to changing priorities and support additional duties as assigned.

Candidate Requirements

Extremely organized with strong attention to detail.

• Excellent verbal, written, and interpersonal communication skills.
• High level of professionalism and a customer service-oriented mindset.
• Proficiency in HRIS platforms, particularly UKG (UltiPro).
• Familiarity with ADP/UKG hourly timekeeping systems.
• Strong task management, time management, and problem-solving abilities.
• Experience working in or supporting a unionized hourly workforce.
• Ability to handle confidential information with discretion.
• Comfortable navigating technology and social media platforms for recruiting purposes.
• Flexible and adaptable; able to adjust schedule based on business needs.
• Ability to move safely within a manufacturing environment.

Education & Experience

• Associate’s degree in human resources, Business, or a related field, or equivalent HR certification combined with a high school diploma.
• Minimum 2 years of experience in Human Resources.
• Experience in a manufacturing or industrial setting is highly preferred.
• Prior experience supporting union recruitment is a strong plus.

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