HR Assistant, PT

Job Title: Payroll Process Assistant

Location: Ft. Worth, TX (On-site)

Job Type: Hourly, Non-Exempt (part-time)

Department: Human Resources

Reports To: HR Manager

Date: 2/5/2025 Last Revision

Standard of Christian Commitment

The candidate must be a professing Christ follower who possesses a strong commitment to the mission and core values of Southwestern Seminary and Texas Baptist College, possess a clear understanding of Southern Baptist heritage and culture, and agrees to serve in accordance with and not contrary to the current edition of the Baptist Faith and Message.

Southwestern Seminary, an entity of the Southern Baptist Convention, is a confessional institution. While the Seminary serves the larger evangelical Christian community, employees must embrace the values and standards the Seminary represents as it fulfills its mission of shaping Christian leaders within our denominational context.

Since duties of this position require the employee to represent the Seminary to prospective and current students, candidates must abide by the Seminary bylaws, the Employee Handbook, and the current edition of the Baptist Faith and Message as a condition of employment.

Job Description

Job Summary

The HR Assistant supports the department in various administrative tasks as assigned in traditional HR functional areas of Payroll & Timekeeping. Primarily assigned to timekeeping; serving as a backup for payroll administration while playing a key role in processing employee changes.

Key Responsibilities

• Primary administrator for employee timekeeping including regular time, Paid Time Off, holiday pay, overtime and miscellaneous pay types.

• Becomes the expert on our timekeeping system (Kronos); guiding employees through pay periods, employee changes affecting time, bringing any issues or concerns to Senior HR Staff for timely adjustments.

• Processes employee changes, transfers, new employee set up; positions, taxes, wages, classification, status, and other pay factors.

• Drives the timekeeping payroll file; ensuring all changes are processes in a timely manner in payroll and timekeeping systems. Correct errors and discrepancies.

• Serves as a trainer for employees, able to simplify the often-complex payroll and timekeeping processes by providing training on best practices and policies.

• Collaborates with department effort to follow, evaluate and update Standard Operating Procedures for tasks associated with role, keeping sustainability and efficiency in mind.

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Specific Skills and Qualifications

• One year of experience in a Human Resources role.

• Familiarity with HRIS (Human Resource Information Systems), payroll (Ellucian Colleague) and timekeeping systems (UKG/Kronos). Comfortable with a high volume of administrative data entry and processing.

• Adept in Microsoft Products (Outlook, Word, Excel, PowerPoint, SharePoint, Teams).

• Ability to interpret and analyze HR metrics and make data-driven decisions.

• Understanding labor laws, compliance requirements, and regulations.

• Ability to keep internal information confidential and restricted information protected.

• Strong verbal and written communication skills.

• Ability to manage multiple tasks, deadlines, and priorities effectively.

• Proficiency in identifying issues and developing practical solutions.

• Ensuring accuracy in records, compliance, and documentation.

• Successful completion of background check is required.

• Ability to provide proof of Work Authorization in the U.S. and proof of identity.

Physical Requirements

• Works in an office environment.

• Sits for extended periods of time.

• Uses near-visual acuity in reading written documents and statistical data.

• Uses keyboard devices and a computer monitor.

• Utilizes analytical capabilities to gather data, provide support and resolve conflicts.

• Exchanges information by telephone, computer, in writing and in person.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Southwestern Baptist Theological Seminary will reasonably accommodate qualified individuals with a disability so they may perform the essential functions of a job unless doing so causes a direct threat to these individuals or others in the workplace and the threat cannot be eliminated by reasonable accommodation or if the accommodation creates an undue hardship to the institution. Contact human resources (HR) with any questions or requests for accommodation.

About Southwestern Baptist Theological Seminary

Southwestern Baptist Theological Seminary, established in 1908 under the visionary leadership of B.H. Carroll, was born out of the urgent need for trained ministers in America�s rapidly growing Southwest. Initially part of Baylor University, the seminary became an independent institution in Waco before relocating to Fort Worth in 1910. Carroll�s unwavering commitment to orthodoxy, gospel-centered education, and the Great Commission shaped the seminary�s mission. Training God-called men and women for ministry, Southwestern has an expansive academic program training pastors, missionaries, and ministry leaders in theology, missions, evangelism, music and worship, and education. Today, it stands as a beacon of faithfulness, equipping generations to serve Christ�s church globally.