HR Assistant - Recruiting

Come Join the City of Bellevue!

Please fill out your application as fully as possible. The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. Read the "Hiring Process" section below to learn more. 

New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

The HR Assistant (Recruiting) provides high-level administrative and customer service support with primary responsibility for coordinating and supporting seasonal recruitment and onboarding activities for Parks & Community Services. This position serves as the central point of contact for candidates and hiring managers throughout the Parks seasonal hiring process and ensures timely, accurate, and professional execution of recruitment-related tasks.

Tentative Work Schedule: Varied schedule Monday-Saturday between the hours of 8am-6pm - occasional earlier or later hours will be required. Hours will not exceed 40 hours per week. Position is expected to be at least six months.

Recruitment Coordination & Administrative Support

• Serves as the primary administrative point of contact for Parks hiring managers throughout the recruitment and onboarding process, providing hands-on support.
• Provides regular updates to hiring managers regarding candidate status and onboarding progress.
• Proactively monitors onboarding milestones and notifies hiring managers of outstanding items or delays, especially as start dates approach.
• Acts as the main communication liaison for candidates, responding to inquiries regarding onboarding and contacts candidates to follow up on incomplete onboarding tasks or when responsiveness is needed to prevent delays.
• Coordinates and tracks position numbers to ensure accurate alignment between recruitment requisitions and onboarding records.
• Provides ongoing support within the NEOGOV applicant tracking system, including moving candidates through workflow stages.
• Provides onsite onboarding support for I-9 employment verifications, including occasional off-hours availability to accommodate operational needs (e.g. earlier morning, evening and weekend hours).  
• Identifies process gaps or communication delays and escalates concerns as appropriate to ensure a smooth recruitment experience.
• Performs related administrative duties as assigned in support of HR operations.

Supervision Received and Exercised:

• Works under the close supervision of the Assistant Director and Recruiting Team.
• No formal supervisory responsibilities.

Knowledge, Skills, Abilities and Competencies

• Deliver exceptional internal and external customer service to hiring managers, candidates, and HR team members.
• Build and maintain effective working relationships through responsive communication and proactive problem-solving.
• Some knowledge of current trends and practices of human resource administration; basic understanding of recruitment.
• Ability to carry out assigned projects to their completion; ability to communicate effectively verbally and in writing; ability to establish and maintain effective working relationships with applicants, employees; ability to maintain confidential and sensitive information; ability to understand and follow instructions.
• Ability to listen and ascertain the needs of city employees and candidates; ability to find and communicate accurate information concerning process, policies and procedures to customers; ability to respond to customers tactfully and courteously.

Education, Experience, and Other Requirements

• High school diploma and one or more years of specialized training in human resources, or other related field.
• Three or more years of responsible related experience in general office, clerical or customer service work as well as human resources experience.
• Experience in Parks and Community Services preferred.
• Or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.

Definition of a Variable Employee:

• Average weekly hours cannot be determined at date of hire

• Hours may vary from week to week and are anticipated to be28 hours per week or less

• NOTE: Will be considered full-time and eligible for medical coverage if hours average 30 hours per week or more over a 12-month measurement period (or 130 hours per month) 

HIRING PROCESS
The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. To evaluate all candidates fairly and equitably, the City will make all applicants anonymous when we are screening the applications. We will redact information from our application such as your name, address, and other demographics. To help us, please complete the online application form as fully as possible.

• Answer the Supplemental Questions when requested which can be found on the Questions tab of the Job posting.
• We do not accept resumes and cover letters during the anonymous application screening stage, unless otherwise stated in the job description.
• Applicants advancing to the next stage may be required to provide a cover letter, resume, writing sample, and references.

CONDITIONS OF EMPLOYMENT

• All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas.
• All positions require the completion of references checks, including at least one prior supervisor.
• Some positions may require completion of a criminal background check prior to start employment
• Some positions may require obtaining a commercial driver's license (CDL), licensures, or additional certifications. 

At the City of Bellevue, you'll be part of a team committed to providing exceptional customer service, upholding the public interest and advancing the community vision. The six essential and enduring principles that guide our individual actions, our interactions, and our decision making in the City of Bellevue organization is: Exceptional Public Service, Stewardship, Commitment to Employees, Integrity, Innovation, and Diversity, Equity & Inclusion. You'll work in an environment that is innovative, collaborative, future focused, and committed to excellence. Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past. It's what makes the City of Bellevue an exciting place to work, live, and explore.
  
Have we piqued your interest yet? Come join our team! The City of Bellevue supports workplace diversity. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, genetic information, disability, age, veteran status, or any other protected status. Persons needing assistance with the application process may call the Human Resources Office, at 425-452-6838 or recruiting@bellevuewa.gov. If you are invited to participate in the selection process and need ADA accommodations, please notify HR before you are scheduled for an interview or testing. 

The City of Bellevue participates in the E-Verify program. Learn more about the E-Verify program.

https://www.e-verify.gov/sites/default/files/IER_RightToWorkPoster.pdf

https://www.e-verify.gov/sites/default/files/everify/posters/IER_RighttoWorkPosterES.pdf

For any technical difficulties with your application, please contact the NEOGOV support line at 855-524-5627.

** Please be sure to check your junk folder for any messages that may be sent to you about this recruitment.**