HR Coordinator

Company Description

Skyborne Values

In the ever-changing world of pilot training, standing still is not an option. Underpinning our pioneering spirit is an innate desire to continuously evolve. Our innovative approach challenges the norms of standard training, and as a result we deliver excellence to trainees and customer airlines alike.

Be part of Skyborne, the world’s leading airline academy. Lead change, bring your ideas, ingenuity, and determination and make a real difference, in return you will enjoy the most competitive salary package and benefits, career security and flexibility, set in beautiful and thriving parts of the world, in state-of-the-art facilities.

We’re not just an airline academy; we’re a movement, and we want you to be part of it.

Job Description

The HR Coordinator serves as a key member of the Human Resources team, supporting a broad range of administrative and functional areas including onboarding, benefits administration, HR compliance, employee records management, attendance tracking, and employee engagement. This position is ideal for a detail-oriented, service-driven individual with a strong foundation in HR processes and the ability to manage competing priorities in a fast-paced aviation training environment.

HR Administration & Employee Lifecycle Support

1. Coordinate and facilitate onboarding and offboarding processes, including new hire paperwork, background checks, and exit interviews.
2.  Maintain accurate and up-to-date employee records in both physical and digital HRIS systems, ensuring confidentiality and legal compliance.
3. Draft employee communications, letters, and announcements; support HR memo distribution and reporting.
4. Track employee anniversaries, certifications, and compliance deadlines (e.g., I-9, EEO reporting, FAA/TSA documentation).

2. Benefits Administration

1. Serve as the first point of contact for employee benefits questions, liaising with third-party providers and payroll as needed.
2. Administer employee enrolments, changes, and terminations in group health plans, dental, vision, 401(k), and other benefit programs.
3. Assist in coordinating annual open enrolment, including scheduling information sessions, distributing materials, and processing elections.
4. Reconcile benefit invoices and ensure accurate payroll deductions for all benefit plans.
5. Maintain up-to-date records for ACA, COBRA, and FMLA tracking and reporting.

3.Attendance & PTO Management

1. Monitor and maintain attendance records for all employees using HRIS or designated timekeeping systems.
2. Track Paid Time Off (PTO), sick leave, and unpaid leaves in accordance with company policy.
3.  Communicate PTO balances to employees and assist managers with time-off approval workflows.
4. Ensure proper documentation is collected for extended leaves and ensure compliance with FMLA and other applicable regulations.
5. Provide regular reporting on absenteeism trends to support operational planning.

4. Recruitment & Onboarding Coordination

1. Post job advertisements on internal and external platforms; manage candidate pipelines and scheduling.
2. Coordinate interview logistics for hiring managers and candidates.
3. Prepare offer letters and assist with pre-employment documentation.
4. HR Event & Training Support
5. Assist in organizing training sessions, town halls, employee recognition events, and team-building activities.
6. Support implementation of internal communication campaigns aligned with HR initiatives (e.g., employee engagement, DEI, professional development).
7. Cross-Departmental Support
8. Provide administrative support to key leadership and collaborate with Finance, Facilities, and Operations teams as needed.
9. Support audits, compliance reviews, and continuous improvement initiatives led by the HR department.

Qualifications

Required Qualifications & Experience

• Bachelor’s Degree in Human Resources, Business Administration, or related field required.
• 2+ years of experience in HR or benefits coordination, preferably in a regulated or safety-sensitive industry.
• Working knowledge of employee benefits, HR compliance (FMLA, COBRA, I-9, HIPAA), and employment best practices.
• Proficiency in Microsoft Office Suite; familiarity with HRIS systems and applicant tracking platforms.
• Excellent interpersonal and written communication skills
• Strong organizational skills with the ability to manage competing deadlines.

Preferred Qualifications

•  Experience working in aviation, education, or a training-oriented environment.
•  Exposure to benefits platforms such as ADP, Paychex, or similar
• Coursework or certification in HR (e.g., SHRM-CP, PHR, or equivalent) is a plus.

Key Competencies

•   Confidentiality and discretion
•   Detail orientation and accuracy
•   Empathy and customer service mindset
•   Problem-solving and adaptability
•   Collaboration and proactive communication

Work Authorization

Must be legally authorized to work in the United States without sponsorship.

Additional Information

Must be able to present authorization to work in the United States.

Benefits:

• Full Time, Monday-Friday 
• Salary Range: $45,000 to 50,000 annually
• Health Insurance (medical, dental and vision)
• 401k Investment
• PTO - 18 days, plus 5-Sick Days
• Holidays - 9 days

This is an opportunity not to be missed. If you want to take your career to heights you never thought possible, then we want to meet you.

All your information will be kept confidential according to EEO guidelines.