HR Coordinator

The HR Coordinator is an integral part of the Human Resources team, providing comprehensive administrative and operational support to ensure the smooth and efficient functioning of HR processes for a fully online university environment. This role is crucial in supporting employee lifecycle management from recruitment to offboarding, including the unique needs of student employees for the Developing Hispanic-Serving Institutions (DHSI) Program at LAPU.

The HR Coordinator will maintain accurate HR records, facilitate a positive employee experience for all staff, faculty, and student workers, and ensure compliance with university policies and relevant labor laws. This role will work closely with employees, managers, and other departments, including to contribute to a thriving Christian university culture.

Number of open positions: 1

Application Materials: Please submit a PDF version of your resume/CV and list of your current references. We need at least two professional references that have served in a supervisory role. Cover letter is optional, and not required.  If you would like to upload additional documents, please feel free to upload additional documents under the "Documents Section". This section is located after "Links" and before "Questions" in the application. Note to applicant: The email address you use to apply with, will be your username for your account and all email notifications. Questions, please email careers@lapu.edu. 

Compensation: Grade 7: $21.72 - $27.14 (non-exempt/hourly) 

Primary work location - Hybrid: This position is classified as "Hybrid." Works regularly from the LAPU San Dimas, CA office and home office as agreed by the manager. The classification of this position is subject to change based on business needs, job performance, etc. If an employee changes their physical location/residence to another state, it could impact future employment.

Remote Expectation: Our nationwide workforce operates on Pacific Time, and we expect all employees, including those in other time zones, to be available from 9 AM to 2 PM Pacific. Manager discretion is used in determining a specific employees’ schedule. Employees are responsible for fulfilling their LAPU duties with minimal distractions. Although remote work provides flexibility, employees must arrange for consistent dependent care during work hours.

Required Experience / Education

• Christian Commitment: Vital Christian faith and lifestyle 
• Supportive of the evangelical mission and purpose of Los Angeles Pacific University
• Associate's degree in Human Resources or related field
• 1-3 years of experience in an HR administrative or coordinator role, preferably in an online or remote work environment.
• Proficiency in HRIS systems
• Familiarity with virtual communication and collaboration tools (e.g., Zoom, Google, and Slack).

Desired Experience / Education

• SHRM-CP or PHR certification
• Proficiency in Google Workspace
• Proficiency in UKG HRIS system
• Experience in an educational institution, specifically with student employment processes, is highly desirable.

Essential Functions    

Recruitment and Onboarding Support:

• Assist Talent Acquisition Specialist when needed with job postings on various platforms, including university website, job boards, and professional networks.
• Prepare new hire paperwork and assist with the I-9 verification process.
• Coordinate and support the virtual and onsite onboarding process for new employees, ensuring a smooth and welcoming experience.

Student Employment Coordination:

• Manage Student Worker Recruitment: Assist departments with posting student job opportunities (e.g., through a student job board or university platform), collect applications, and coordinate interview scheduling.
• Onboarding for Student Employees: Process new student employee paperwork, including I-9 verification and tax forms, ensuring compliance with federal and state regulations.
• Student Employee Record Management: Maintain accurate records for student employees in the HRIS, including hours worked, compensation, and appointments, ensuring data integrity and confidentiality.
• Timesheet and Payroll Support: Assist student employees and their supervisors with understanding timesheet submission and approval processes, and address basic payroll inquiries for student workers in coordination with the payroll department.
• Policy Guidance: Provide guidance to student employees and supervisors on university policies related to student employment, including work-hour limitations, eligibility requirements, and conduct.
• Liaison with Financial Aid: Collaborate with the Financial Aid office to ensure compliance with financial aid regulations related to student employment and work-study programs.
• Support for Student Employee Issues: Act as a point of contact for general inquiries and provide initial support for student employee concerns, escalating as needed.

HR Administration and Record Keeping:

• Maintain accurate and up-to-date employee records in the HRIS (Human Resources Information System), ensuring data integrity and confidentiality.
• Process HR-related documentation, including new hires, terminations, promotions, and changes in status, utilizing Adobe Sign when necessary.
• Generate HR reports as needed (e.g., headcount, turnover, compliance).
• Ensure compliance with all federal, state, and local employment laws and regulations.
• Employee Relations Support:
• Act as a first point of contact for general employee HR inquiries, providing accurate information or redirecting to the appropriate HR team member.
• Support HR initiatives aimed at fostering a positive and engaged online work environment.

Benefits Administration Support:

• Assist employees with basic benefits inquiries and enrollment processes.
• Support the annual open enrollment process.

Policy and Procedure Adherence:

• Educate employees and managers on HR policies and procedures.
• Ensure consistent application of HR policies across the university.

Training and Development Support:

• Assist in coordinating virtual training sessions and workshops for employees.
• Maintain training records.

Offboarding:

• Coordinate and process employee separations, including exit interviews and final paperwork.

General HR Support:

• Provide administrative support to the HR team, including scheduling meetings, preparing presentations, and managing correspondence.
• Participate in HR projects and initiatives as assigned.
• Other duties as Assigned by AVP of Human Resources.

Missional Expectations 

All employees play a critical role in the establishment and maintenance of a robust Christian community that seeks to serve with grace the needs of all employees and students. As a LAPU employee you are called to engage with your colleagues and all those that the university serves by modeling Christ-like character in all of your interactions. You will celebrate and honor other employees and students as being made in the image of God; be thankful, expressing gratitude to God and one another; build others up with your words; and work as an instrument of God's love seeking to heal a lost and broken world.

Knowledge, Skills, and Abilities

• High level of discretion and ability to handle confidential information with integrity.
• Excellent written and verbal communication skills, with the ability to communicate effectively with a diverse remote workforce, including students, staff, and faculty.
• Strong organizational skills and attention to detail, particularly in managing multiple record sets (staff/faculty and student employees).
• Ability to prioritize tasks and manage multiple projects in a fast-paced environment.
• High level of discretion and ability to handle confidential information with integrity.
• Customer service-oriented with a positive and professional demeanor.
• Adaptability and comfort with technology and evolving online work environments.
• Knowledge of basic HR principles, employment law, and specific regulations pertaining to student employment and work-study programs.
• Ability to interpret, adapt, and apply guidelines and procedures in a complex university setting
• Ability to be proactive, take ownership of assigned responsibilities, and work with little supervision
• A positive, cooperative, Christ-like attitude supportive of the University and its mission

Mental Demands

• Ability to gather data, compile information, and prepare reports
• Ability to investigate, analyze information, and draw conclusions
• Ability to engage in critical thinking, exercise independent judgment, set priorities, and solve problems
• Ability to maintain confidentiality and manage confidential information

Physical Demands

This position typically includes the following physical demands. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to stand, walk, and sit for extended periods of time
• Sufficient hand, arm, and finger dexterity to operate a computer keyboard and other office equipment
• Visual acuity to read words and numbers
• Speaking and hearing ability sufficient to communicate in person or over the telephone
• Ability to exert up to 10 pounds of force and occasionally lift and/or move up to 15 pounds

Technologies

• Google Suite: Gmail, Google Docs, Google Sheets, Google Slides, Google Meets 
• Microsoft Office Suite: Microsoft Word, Microsoft Excel, Microsoft PowerPoint 
• Communication and collaboration: Slack, Zoom (or similar virtual meeting platform) 

Non-discrimination Statement

The University seeks to provide equal employment opportunities and is dedicated to the principle that access to employment opportunities be accorded to all employees and applicants on the basis of individual qualification and without regard to race (including traits historically associated with race, such as hair texture and protective hairstyles, including braids, locks, and twists), color, sex (including childbirth, breast feeding, and related medical conditions), national origin, ancestry, citizenship status, uniform service member status and veteran status, marital status, pregnancy, age (40 and over), protected medical condition (including cancer and genetic conditions), genetic information, disability (mental and physical),medical leave or other types of protected leave (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, political affiliation, or any other protected status in accordance with all applicable federal, state, and local laws. 

The University is a Christian University of higher education. It is governed by a self-perpetuating Board of Trustees. The University reserves the right to maintain its heritage and destiny as a Christian witness in higher education and asserts its right to employ and retain only those persons who subscribe to and support Our Identity and Statement of Faith.

This job description is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and Los Angeles Pacific University reserves the right to change this job description and/or assign tasks for the employee to perform, as the University may deem appropriate.

We offer a competitive benefits package for eligible employees including: 30 days PTO or unlimited PTO for directors and above, med/dental/vision plans, life/LTD/ADD insurance, retirement and tuition assistance.

If you have a passion for service, education and innovation, we’re interested in talking to you!

Be part of this powerful campus of an already-prestigious university that offers flexibility and innovation delivery of education to learners everywhere.

If you want to join a dynamic, God-first culture that strives to provide quality academic programs to countless students, we welcome you to apply

This is the most exciting time to be working at Los Angeles Pacific University! With our team of dedicated professionals and faculty, we are creating a new hope for the future by investing in lives through learning pathways that are Christ-centered, flexible and accessible.