HR Coordinator
SimonMed Imaging
Full-time
On-site
Scottsdale, Arizona, United States
HR Entry Level
Job Title: HR Coordinator
Department: Human Resources
Job Summary: The Human Resources (HR) Coordinator supports the HR department in executing programs, policies, and procedures. This role assists with onboarding, record maintenance, customer service and compliance. The HR coordinator plays a key role in ensuring smooth and efficient HR operations.
Job Duties
- Coordinate the end-to-end onboarding process for new hires—from offer acceptance to start date—including background checks, system access requests, and communication with managers to ensure a smooth and well-prepared onboarding experience.
- Ensures external employment screening and background check systems (state and federal information) are compliant, accurate, timely and complete and that data is audited and maintained while maintaining a high level of confidentiality.
- Maintain and update onboarding documentation, checklists, and employee records.
- Track onboarding progress and follow up with new hires and managers to ensure completion of onboarding milestones.
- Ensure timely and accurate completion of Form I-9 for all new hires in compliance with federal regulations, including verifying employment eligibility and maintaining proper documentation.
- Process employee changes such as promotions, transfers, and terminations in HR systems. Always assures confidentiality and accuracy of HR and employee related data.
- Serve as the primary contact for HR-related inquiries via phone and email, providing accurate and timely information regarding HR policies, benefits, payroll, leave of absence, and employment verification.
- Manage the HR inbox, responding timely to employees and leaders’ questions and requests. Troubleshoot and resolve employee issues or escalate to appropriate HR partners as needed.
- Assist HR team with other administrative tasks and special projects as needed.
Education and Experience
- High school diploma or equivalent required. Associate or bachelor’s degree in human resources, business, or related field preferred.
- 1+ years of experience in HR, onboarding, or a related administrative role preferred.
Knowledge, Skills, and Abilities
- Exceptional organizational skills with strong time management and keen attention to detail.
- Excellent written and verbal communication and customer service skills.
- Ability to handle sensitive and confidential information with professionalism and discretion.
- Proficient in Microsoft Office Suite and familiarity with HRIS or onboarding software systems.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.