HR Coordinator

Northwest Orthopaedic Specialists is hiring for a Human Resource Coordinator.  We're seeking an organized and detail-oriented HR Coordinator to manage the full recruitment cycle, support onboarding and employee records, and provide administrative and recognition program support for our growing organization. 

ESSENTIAL FUNCTIONS:  This is NOT a remote position. Works at our downtown location Mon - Thurs 8 am - 4:30 pm

• It is the expectation of all NWOS employees to demonstrate and uphold all 19 NWOS Fundamentals.
• Consult with the hiring managers and HR Director to understand the requirements, duties and qualifications desired for staffing needs. Create and maintain job postings in UKG and other job boards.
• Maintain proactive communication with hiring managers regarding recruitment needs and open positions, and provide regular updates.
• Work with the hiring manager to pre-screen applicants, set up interviews, and negotiate offers.
• Conduct background checks and reference checks on potential candidates.
• Utilize recruitment tools and manage the applicant tracking system and all onboarding needs of new hires.
• Collect and organize new hire paperwork (including all licensing paperwork and I-9 documents), enter accurately into HRIS, and file appropriately into personnel files.
• Conduct new employee orientation with organization and intentionality to ensure a smooth first day. Conduct the New Hire Orientation at the end of the month for all new hires in the month.
• Update, maintain and ensure data integrity and compliance within ATS and HRIS systems.
• Build relationships with colleges, universities, trade schools and high schools.
• Manage/Coordinate with external recruiter agencies as necessary.
• Assist the HR Team in administering the Fundamentals to reinforce the NWOS Culture.
• Administer Employee Appreciation Programs: Logowear, monthly anniversary cards, and assist in annual Healthcare Appreciation Week and Company Party execution.
• Direct employees and 3^rd parties to EmpInfo for verification of employment requests.
• Activate and de-activate, distribute and track access badges and parking passes.
• Provide administrative support to the executive team as needed.
• Approve invoices for Deluxe Logowear, parking passes and background checks.
• Handle employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
• Maintain compliance with federal, state, and local employment laws and regulations, and recommended best practices; review policies and practices to maintain compliance.
• Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Monitor key HR metrics including time to fill and source of hire
• Perform other duties assigned and support all HR initiatives.

QUALIFICATIONS:

Education, Experience & Training: To perform this job successfully, an individual must meet the minimum qualifications listed below.  These qualifications are representative of the knowledge, skill and/or ability required to perform this job.

Required—

• High school diploma or equivalent

Preferred—

• Experience recruiting that encompasses all phases of the recruitment life cycle
• Proficiency with Applicant Tracking System and HRIS (UKG preferred)
• Two years HR Assistant or HR Generalist experience
• AA Degree preferred

KNOWLEDGE SKILLS & ABILITIES:

• Proficiency with Microsoft Office Suite (Outlook Word, Excel, PowerPoint).
• Strong communication, problem-solving, reasoning, and decision-making skills. Must be able to use initiative and independent judgment within established policies and procedures.
• Proven ability to maintain a high level of confidentiality.
• Ability to prioritize and manage tasks effectively. Excellent time management and organizational skills.
• Ability to work independently and within a highly collaborative team environment.
• Excellent attention to detail is required while being able to prioritize and follow up on tasks.
• Strong integrity and work ethic.
• Strong customer service and interpersonal communication skills.
• Excellent verbal and written communication skills to communicate clearly and concisely.
• Hungry to learn and ask questions; Humble to keep seeking knowledge and collaboration; Smart with emotional intelligence to be able to read people and situations.

Hiring Range:  $19.00-33.87

This is not a remote position.