HR Coordinator

The HR Coordinator plays a vital role in ensuring the accuracy and integrity of HR data while providing exceptional customer service to employees, departments, and external partners. This position serves as the primary point of contact at the HR front desk, creating a welcoming and professional environment for all visitors. In addition to managing data entry within HR systems, the HR Specialist supports employee onboarding, maintains personnel records, and assists with office operations.

Success in this role requires attention to detail, adaptability to change, and a proactive approach to evolving HR processes and technology. The ideal candidate is excited about continuous improvement, embraces new challenges with enthusiasm, and thrives in a dynamic environment where priorities may shift. 

HR Data | 40%

• Accurately enter, update, and audit HR data in Ellucian Colleague, NEOED, and other HR systems to ensure seamless payroll processing and compliance.
• Maintain electronic employment files and ensure compliance with record-keeping policies.
• Troubleshoot system issues related to HR data processing and serve as a backup data custodian.
• Upload documents to Paper Vision for HR and Payroll, ensuring accurate content and accessibility.

• Facilitate new hire paperwork, including I-9/E-Verify verification and DSHS new hire reporting.
• Provide login credentials and access information to new employees.
• Maintain accurate personnel records, ensuring proper documentation of approvals and changes.
• Support workflow coordination for onboarding and offboarding in NEOED.

• Serve as the primary point of contact at the HR front desk, creating a welcoming and professional environment.
• Respond promptly to employee and department inquiries via email, phone, and in-person.
• Process employment verification requests.
• Assist in planning and coordinating HR events, including scheduling rooms, submitting event requests, and managing catering logistics.
• Maintain office supply inventory and place orders as needed.

• Ensure adherence to HR data security and confidentiality standards.
• Collaborate with the Business Office to maintain data integrity and alignment across departments.
• Identify opportunities for improving HR processes and workflows to enhance efficiency and accuracy.
• Participate in campus technology groups to support HRIS system enhancements.

• Support special projects and initiatives related to HR operations.
• Assist with compliance audits and reporting requirements as needed.
• Perform other duties as assigned.

• Whitworth considers candidates with a wide range of educational backgrounds. We value the skills and knowledge candidates bring to Whitworth, regardless of the paths they have taken to acquire them.
• One to two years of experience in a customer service-focused role, preferably in human resources, payroll, administrative support, or a related role.
• Proficiency in Microsoft Office and HRIS systems.
• A personal commitment to the Christian faith and to the integration of faith and learning.
• A commitment to the educational mission of Whitworth University as a comprehensive Christian liberal arts university affiliated with the Presbyterian church.

• Provides a welcoming and professional experience for employees, departments, and external partners.
• Builds positive working relationships across the university, fostering trust and collaboration.
• Embraces change with a positive attitude and demonstrates flexibility in shifting priorities.
• Identifies opportunities to improve HR processes and takes initiative to enhance efficiency.
• Stays current with evolving HR systems, policies, and best practices to support department goals.
• Ensures compliance with HR policies, procedures, and record-keeping requirements.
• Works collaboratively with team members and campus partners to support HR functions.
• Maintains confidentiality and exercises sound judgment in handling sensitive information

• Associate’s or Bachelor’s degree.
• Experience working in an HR, payroll, or higher education environment.
• Familiarity with HRIS/ERP systems such as Ellucian Colleague, NEOED, or similar platforms.
• Previous experience improving processes, managing workflows, or troubleshooting HR/payroll systems.
• Experience supporting employees and managers through new hire paperwork and HR-related inquiries.

Schedule
Full-time (1.0 FTE) | 12 months | 40 hours per week
Whitworth office hours are 8 AM to 4:30 PM Monday – Friday
  
Whitworth University is a Christian liberal arts university. Our shared mission is to provide our diverse students with an education of mind and heart, equipping them to honor God, follow Christ, and serve humanity. We seek candidates who are willing to engage with the university’s mission and integrate their Christian faith into their work.
 
Interested candidates should submit a cover letter, resume, faith statement, and contact information for at least three professional references. A background check and sexual misconduct check will be required of the successful candidate.

You are on this webpage because a position at Whitworth sparked your curiosity. If you find yourself questioning hitting the apply button because you might not meet 100% of the qualifications, we think you should do it! When you click apply and submit an application,  your application is reviewed by a committee of real, living, and breathing human beings who want to understand your background, experience and skills to find ways you relate to the key competencies needed for success in the position. 

Looking for resources to help with writing a faith statement? Check out our faith statement resource page for more information.

Whitworth complies with all federal, state, and local nondiscrimination laws that are applicable to religious nonprofit institutions and does not engage in unlawful discrimination on the basis of race, color, national origin, age, sexual orientation, sex, or disability. With our Christ-centered commitment to building a diverse and inclusive community, the university encourages applications from populations underrepresented at Whitworth including members of racial/ethnic communities, women, and persons with disabilities.

Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to the information submitted.

It is important that your application show all the relevant education and experience you possess. Applications may be rejected if incomplete.