HR Coordinator

If you are currently employed at Vivent Health, please log into UKG and submit your application through the My Company/View Opportunities page.

***This role will office out of our Milwaukee, WI location***

Ready to make an impact?
At Vivent Health, your work is more than a job - it’s a chance to change lives. At Vivent Health our mission is to end HIV/AIDS by providing integrated, personalized, judgment-free healthcare, social services, and effective prevention strategies.

We’re committed to equity practices, and we believe EVERY PERSON deserves to live their healthiest life.

YOUR CONTRIBUTION:

Deliver Excellence. Oversee with Integrity. Drive Progress. Exceed Expectations.

The HR Coordinator will play a vital role in supporting the Employee Resource Center and facilitating various disciplines within the department. Your responsibilities will include maintaining the human capital management system, managing department mailboxes, resolving HR issues and concerns, supporting training initiatives and programs including New Employee Orientation, onboarding procedures, offboarding procedures, and supporting other general HR duties associated with effective operations. You will serve as a key point of contact for employees, managers, and external partners, ensuring that HR processes are efficient, compliant, and contribute to a positive work environment.

OUR EXPECTATIONS:

Winning skills and behaviors for success.

Essential Job Duties

• Collaborate with Talent Acquisition, Hiring Leaders, and HR Business Partners to coordinate the preboarding and onboarding processes for new hires (and non-employees where appropriate), including preparing welcome materials, conducting initial and recurring background and reference checks, setting up employee access and profiles in the HCM and supporting new employee orientation.
• Partner with Talent Acquisition to support recruitment processes such as preparation of weekly opportunities report and ensure accurate job descriptions are ready for posting.
• Maintain accurate and up-to-date employee records, both physical and electronic via the HCMS (UKG), SharePoint, etc. Ensure compliance with data protection regulations and maintain confidentiality of sensitive HR information.
• Oversee and manage various employee engagement activities, informational projects and initiatives throughout the year including Vivent Health’s Cheerleader program, annual flu vaccines, annual total rewards statements, and employee appreciation efforts, including agency-wide mailings and communications.
• Partnering with Cheerleaders, coordinate agency-wide monthly and special year-end recognition activities for employees’ birthdays and work anniversaries across the organization, including organizing monthly celebratory lunches for the Milwaukee, WI location.
• Serve as a resource for employees regarding HR policies, benefits, and general inquiries. Address and escalate employee concerns and issues in a timely and professional manner.
• Support benefits enrollment processes and provide information to employees about available benefits options. Collaborate with benefit providers to address employee queries and resolve issues where appropriate.
• Prepare and maintain HR reports and analytics, including employee turnover records, post-hire milestone reports, monthly internal equity reports and other relevant HR metrics.
• Gather, provide and track necessary documentation for occasional audits from funders and regulatory agencies.
• Stay up-to-date on HR laws and regulations to ensure company policies align with legal requirements. Assist in the implementation and communication of HR policies and procedures.
• All other duties to support the efficient operation of the HR as assigned.
• Adhere to all agency policies, including but not limited to Confidentiality, Employee Handbook, Health Care Corporate Compliance Plan, Standards of Conduct, training, and other relevant policies.

NOTE: Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

KNOWLEDGE REQUIRED:

Required and preferred knowledge and experiences to succeed.  

• Education:
  • Bachelor's degree in Human Resources, Business Administration, or a related field.
• Work Experience:
  • In conjunction with a bachelor’s degree, minimum one year experience as HR Assistant, Coordinator, and/or Specialist or similar role preferred.
• Technical Experience:
  • Proficiency in using Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and HR software systems.
• Soft Skills:
  • Excellent communication skills, both written and verbal, to effectively interact with employees, managers, and external partners.
  • Strong organizational and time management abilities to handle multiple tasks and prioritize responsibilities independently and in group settings.
  • Attention to detail and accuracy in data entry and maintaining employee records.
  • Ability to maintain confidentiality and handle sensitive HR information with discretion.
  • Team player with the ability to collaborate and work effectively in a diverse workplace.
  • Problem-solving, critical-thinking skills, and ability to independently troubleshoot to address employee queries and HR-related issues.
  • Customer service orientation to provide excellent support to employees and stakeholders.
  • Strong work ethic and willingness to learn and grow in the HR field.
• Additional Preferred Qualifications:
• HIV experience in a not-for-profit environment.
• Certifications such as the Professional in Human Resources (PHR) or the Society for Human Resource Management Certified Professional (SHRM-CP).

STATEMENT OF INCLUSION:

Vivent Health is an equal opportunity employer and will recruit, hire, promote, and transfer qualified persons into all job classifications regardless of race, gender, religion, skin color, national origin or ancestry, physical disability (including pregnancy), mental disability, age, gender identity, sexual orientation, legally protected medical condition, family care status, marital status, veteran status, genetic characteristics, or any other characteristic protected by federal or state law. Vivent Health complies with other expanded protected classifications that specific county or municipal regulations may mandate.

Vivent Health is deeply committed to fostering respect, dignity, and understanding for all individuals affected by HIV, regardless of race, ethnicity, sexual orientation, gender identity, socioeconomic status, or any other characteristic. We are dedicated to cultivating a supportive and inclusive environment that champions advocacy, education, and compassionate care for everyone in our diverse community.

Going beyond the law’s requirements, Vivent Health places great importance on fostering a culture that celebrates diversity, equity, inclusion, and belonging. We actively seek qualified candidates from different racial, cultural, and economic backgrounds, as we believe that differing perspectives and experiences make us stronger as an organization. Vivent Health encourages all interested persons to apply for this position, and we look forward to learning more about your unique background and qualifications.

As a recipient of federal funding, Vivent Health will not hire nor enter a contractual relationship with any party debarred, suspended, or excluded from federal assistance programs.

Pay Rate:

Starting at $24/hour (Depending on Experience)

The final salary will be determined based on factors such as market data, internal equity, candidate experience and qualifications. Please note that it is uncommon for an individual to be hired at or near the top of the range. 

Why join us?  

• Generous PTO, including 12 paid holidays
• 401(k) with 100% employer match up to 5%
• 12 weeks fully paid parental leave
• Employer-subsidized medical, dental, vision, and gender-affirming care
• Tuition reimbursement and licensure assistance
• Benefits for full-time and part-time roles

Plus, you’ll collaborate on an interdisciplinary team delivering whole-person care - medical, behavioral health, pharmacy, and more - within our proven HIV care and prevention model.

Public Student Loan Forgiveness 

Employment at our organization may qualify you for federal student loan forgiveness programs. We do not directly pay for – nor forgive – federal student loans; however, our status as a not-for-profit organization under Section 501 (c) (3), makes us an eligible employer. There may be other determining factors for one to qualify. 

Please follow this URL to review one such program and their requirements: 

https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service