HR Coordinator

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Job Category:

Employment Type:

Job Profile:

Job Summary:

The Human Resources (HR) Coordinator will provide essential support to the School of Veterinary Medicine (SVM) HR Team, assisting with various administrative tasks and contributing to the smooth operation of HR processes. The HR Coordinator will be responsible for executing a range of HR responsibilities from a collaborative, customer-service-oriented perspective including but not limited to: 
* Oversee new hire onboarding such as I-9 completion and background checks.
* Enter and process Student Hourly hires.
* Support and promote compliance with SVM and UW Madison policies and procedures.
* Providing back-up to other HR staff activities as needed.
* Completing HR projects as assigned, including reports, employment letters, and initiating various business processes in Workday

This is being posted as a 75-100% FTE. Work hours generally scheduled Monday-Friday from 8:00am - 4:00pm.  This position is eligible for partial remote work or fully onsite. For partially remote, you will be required to be onsite Mondays, Tuesdays, and rotating Fridays. Remote work requires an approved remote work agreement (RWA). An RWA requires successful candidates to possess their own high-speed internet and phone to perform the work on a university provided computer. Per University policy, transportation between home and assigned work location is not payable/reimbursable and will be at the expense of the employee.

This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding.

More information about the School of Veterinary Medicine can be found at https://www.vetmed.wisc.edu/

Key Job Responsibilities:

• Serves as a point of contact to employees, managers, and internal and external stakeholders. Responds to inquiries and escalates more complex issues to the appropriate authorities 5%

Provides administrative support to the HR Director. 15%

• Creates and maintains various HR specific reports, databases, and/or records to ensure compliance with established policies, procedures, and legal rules and regulations 10%

• Manages the dissemination of HR related communications to various audiences under the direction of leadership 10%

• Schedules logistics and secures resources for recruitment processes, onboarding activities, payroll functions, and/or other HR related activities 15%

• Audits and tracks compliance for various HR functions such as performance evaluations, onboarding, off boarding, criminal background checks, and credentialing 30%

• Enters, reviews, and processes HR transactions according to established policies and procedures 15%

Department:

University of Wisconsin, Madison - School of Veterinary Medicine - Human Resources

Compensation:

-Minimum $25/hr, commensurate with experience and qualifications

Required Qualifications:

-2+ years experience in Human Resources or Administration

-Strong organizational and communication skills

-Strong interpersonal and collaborative skills are essential, as this role involves close coordination with other services and sections within the hospital

-Strong attention to detail with ability to manage multiple tasks and meet deadlines in a fast-paced environment

-Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Preferred Qualifications:

-Workday experience highly preferred, including initiating business processes, running reports, and entering and maintaing accurate data

-Knowledge and experience with visas, including J-1s, H-1Bs, TNs

-Experience managing onboarding, including I-9s and background checks

-HR experience in higher education

-Advanced experience with Excel formulas and functions, including Pivot Tables and VLOOKUP

Education:

-High School Diploma required

-Bachelor's Degree strongly preferred

How to Apply:

To begin the application process, click the "Apply" button. Please submit a resume and cover letter. In your cover letter, please detail your experience as it relates to this position. 

The search committee will review all application materials after the posted deadline of 3/5/26. We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.

For questions on the application process, please contact Laura Hess at LHess4@wisc.edu

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. 

Contact Information:

For questions about this position, please contact Nancy Parkinson at nancy.parkinson@wisc.edu

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer. 

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. 
 
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). 
 
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.