HR Coordinator - Bilingual Required

Job Purpose:

The HR Coordinator provides administrative and operational support to the HR department to ensure efficient and organized delivery of human resources services within the plant environment. This role serves as the primary administrative support for the HR team and the first point of contact for employees visiting the HR office. The HR Coordinator assists with routine HR inquiries, directs employee concerns to the appropriate HR team member, and helps ensure employees receive timely support.

This position is responsible for a variety of HR administrative functions including maintaining employee files, document management and scanning, employee badge creation, and assisting employees with system access issues such as UKG login resets. The HR Coordinator also helps ensure HR documentation and processes are organized, accurate, and compliant with company policies and applicable federal, state, and local employment laws. Through strong organizational skills, attention to detail, and a service-oriented approach, the HR Coordinator supports the HR Manager and HR Generalist in maintaining efficient HR operations while reinforcing the company’s core values of respect and care for others and contributing to a positive employee experience.

Essential Duties and Responsibilities:

• Serve as the first point of contact for employees visiting the HR office by answering routine HR questions, assisting with basic requests, and directing employee matters to the appropriate HR team member when needed.
• Provide administrative support to the HR Manager and HR Generalist including document preparation, filing, scanning, record maintenance, and other HR-related administrative tasks.
• Maintain and organize employee records and HR documentation to ensure accuracy, confidentiality, and compliance with company policies and applicable laws.
• Assist employees with HR system access and basic troubleshooting, including helping employees reset UKG logins and navigate employee self-service functions.
• Create and manage employee identification badges for new hires, replacements, and updates as needed.
• Support HRIS data management activities such as document uploads, record updates, and maintain organized electronic personnel files.
• Monitor and maintain HR forms, employee notices, and postings to ensure required federal, state, and company notices are current and properly displayed.
• Assist with preparation and distribution of HR communications, announcements, and employee information as directed.
• Lead the Sugar Rush Committee and coordinate employee engagement activities, events, and recognition initiatives that promote a positive workplace culture and support employee morale.
• Support planning and execution of employee events, celebrations, and engagement programs in collaboration with HR leadership and cross-functional teams.
• Communicate and comply with company policies and procedures, including corporate guidelines on business ethics.
• Operate in alignment with company core values of respect and care for others when interacting with employees and supporting HR initiatives.
• Maintain awareness of applicable federal, state, and local employment regulations related to HR documentation and processes and support compliance efforts.
• Perform other administrative and HR support duties as assigned.

 Note: The employer reserves the right to change or assign other duties to this position

Skills and Work Experience Requirements:

• Bilingual in English and Spanish, verbal and written required.
• 0–2 years of administrative, customer service, or human resources experience preferred.
• Strong organizational skills with the ability to manage multiple administrative tasks and maintain accurate records.
• Excellent interpersonal and customer service skills with the ability to interact professionally with employees at all levels of the organization.
• Strong attention to detail and ability to maintain confidentiality when handling sensitive employee information.
• Ability to learn and navigate HR systems and internal processes quickly.
• Effective verbal and written communication skills. Ability to work independently while also collaborating effectively with the HR team.
• Demonstrated reliability, professionalism, and a positive attitude when supporting employees and HR initiatives.
• Proficiency with Microsoft Office (Word, Excel, Outlook); experience with HRIS systems such as UKG is a plus but not required.

Education:

• Associate’s degree in Human Resources, Business Administration, or related field preferred; equivalent experience accepted.