HR Coordinator

Bright Light Medical Imaging is a physician-led, multi-location imaging center where professionals don’t just work—they belong. We foster a supportive, team-driven culture that feels like family, where every member is valued, respected, and empowered to grow. With cutting-edge technology, opportunities for advancement, and a workplace built on integrity and compassion, our team loves coming to work each day. Employees here aren’t just colleagues; they’re part of something bigger—a community that truly cares. If you’re looking for a career where your skills are valued, your contributions matter, and you feel at home, Bright Light is the place for you.

HR Coordinator, Full-time

Location: On-site Arlington Heights 

Days/Hours: Monday-Friday,  9:00 am - 5:30 pm 

Key Responsibilities:

Training Administration

• Distribute company-wide annual employee training notifications to ensure all staff are informed of required courses and deadlines.
• Track training completion by assigned deadlines, monitor compliance, and send follow-up reminders to employees as needed.
• Update and maintain the compliance training spreadsheet, ensuring accurate records for audits and reporting purposes.
• Collaborate with department managers to address training gaps and ensure alignment with organizational compliance standards.

Recruitment & Hiring

• Screen incoming applicants to identify qualified candidates for open positions.
• Coordinate communication with candidates, including interview scheduling and follow-ups, in collaboration with hiring managers.
• Monitor candidate emails and inquiries, responding promptly to maintain a positive candidate experience.
• Regularly refresh and post job openings on company platforms and external job boards on a bi-weekly basis to attract qualified talent.

Onboarding

• Facilitate the onboarding process for new hires, ensuring a smooth transition into the organization.
• Conduct orientation sessions, review the employee handbook, and provide guidance on company policies, procedures, and culture.
• Assist in the setup of employee accounts, access credentials, and necessary documentation for a seamless first day.

Employee Records & Verification

• Process employment verification requests accurately, confidentially, and in a timely manner.
• Maintain employee records in accordance with company policies and requirements, ensuring data integrity and privacy.

Employee Support

• Respond to routine employee inquiries regarding the employee handbook, policies, and procedures.
• Assist with the distribution of announcements and communications through the employee portal.
• Act as a point of contact for general HR-related questions, providing guidance and support to staff as needed.

Licensing

• Assist with verification of technologists licensure and certification.
• Monitor and update tracker spreadsheet and follow-up reminder communications
• Perform all other duties as assigned 

Requirements:

• High school diploma or equivalent
• Bachelor's Degree in relevant field, preferred 
• Prior experience in HR or administrative role
• At least one year of experience in a healthcare or medical setting, preferred
  

Core Competencies:

• Attention to detail
  
• Reliable, punctual, and professional
• Ability to work independently and as part of a team
• Strong interpersonal skills
• Excellent communication and organizational skills
  
• Compliance and confidentiality
• Dependable and flexible
  

Benefits:

• Competitive pay and growth opportunities
• Paid on-site training
• 401(k) with company match, when eligible
• Multiple private health insurance options                                                 
• Paid time off plus designated holidays
  
• Annual uniform allowance
• Quarterly appreciation breakfast/Lunch
  
• Working with great people!

Bright Light Medical Imaging is impacted by the use of Artificial Intelligence (AI) from vendors such as Indeed, Zip Recruiter, Glassdoor and LinkedIn as a result of these vendors’ presentation of received resumes in their portal.

* All listed points are essential functions of the job unless identified with an *