Willamette University, founded in 1842, is a nationally-renowned private university enrolling 2800 students across five colleges. Our historic campus, adjacent to the Oregon State Capitol, hosts a distinguished undergraduate liberal arts college in Salem, Oregon. Our downtown Portland campus is home to the Pacific Northwest College of Art (PNCA). We offer a wide range of professional graduate programs, including Oregon’s top-ranked MBA program, the Northwest’s oldest law school, as well as MA/MFA programs at PNCA and master’s degrees in data science and computer science.
Willamette University provides a high-value and comprehensive benefits package to eligible employees. Our Benefits Summary includes options for health, dental, life insurance, retirement, substantial paid time off, tuition and more. If you need assistance applying for a job or have any questions on recruitment at Willamette, please contact our HR Department, hr@willamette.edu or call us at 503-370-6210.
The HR Coordinator - Employment is a critical thinker who serves as the primary customer service facing position in the Human Resources office. This role reports to the Human Resources Manager and is responsible for student employment and general support to the HR Department as well as support to the AVP for HR.HR COORDINATOR- EMPLOYMENT
The HR Coordinator - Employment is a critical thinker who serves as the primary customer service facing position in the Human Resources office. This role reports to the Human Resources Manager and is responsible for student employment and general support to the HR Department as well as support to the AVP for HR.
ESSENTIAL DUTIES
In coordination with the HR Coordinator - Benefits, represents the department and University as a “first contact” person. Greets all faculty, staff, students and external visitors and directs them to the appropriate HR staff members.
Answers phones and emails, screen calls, takes messages, greets and directs visitors, employees, and job applicants in a thoughtful, respectful and professional manner. Responds to general HR inquiries.
Assists the HR Manager on the life cycle of an employee. This includes but is not limited to recruitment, offer letters, and on-boarding of new employees, including new hire paperwork, data entry, and directs new employees to other resources.
Responsible for I-9 verifications.
Responds to outside organizations for employment and loan verification requests.
Assists with processing of background checks.
In coordination with the HR Coordinator - Benefits maintains the HR office including: files, personnel records, bulletin boards, required postings, office supplies and equipment, etc. Opens and distributes department mail. Responds to the general HR email inbox.
Reconciles P-card/Invoice statements for the AVP for HR.
Provides general support to AVP for HR including budget and calendar support. As well as other HR functional experts- at the direction of the AVP for HR.
Safeguards the confidentiality of departmental or office administration by exercising discretion in communicating information to faculty, students and staff, and handling departmental records and files, personnel actions, performance evaluations, merit, promotion and tenure decisions, and similar confidential materials.
Other duties as assigned.
MINIMUM QUALIFICATIONS
Any combination of education and experience that provides the required knowledge, skills and abilities to perform the essential functions of the position.
Three years of administrative/clerical experience and two years of customer service experience required, part of which may be satisfied by education and training.
Strong computer skills including word processing, e-mail, HTML, spreadsheet and database software.
Must possess excellent people skills and the ability to communicate tactfully in stressful situations
Superior organizational skills, ability to work on routine tasks, detail oriented, and the ability to set priorities and meet deadlines despite frequent interruptions are required.
Requires a high degree of customer orientation, and effective communication and interpersonal skills.
Possess strong problem-solving skills.
Possess strong skills in business English, spelling, punctuation and proofreading and general business etiquette.
Ability to work independently as well as establish and maintain harmonious relations with other staff, faculty and students
Strong project management skills
Excellent communication and interpersonal skills
Strong critical thinking, creative problem solving, and decision making skills
Demonstrated knowledge and understanding of diversity and inclusion best practices.
Preferred Qualifications
Experience working in an HR office
Workday experience
Prior higher education experience
Typical Work Schedule
Standard office work week
Physical Demands and Working Conditions
Typical work is performed indoors in a normal office environment.
Salary: $31.25 per hour
You will need to upload the following documents as part of your application materials in the "My Experience" section labeled Resume:
Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis
Current Resume
Applications will be reviewed on a rolling basis as received until the position is filled.
Incomplete applications will not be considered.
WILLAMETTE UNIVERSITY VALUES DIVERSITY:
Employment at Willamette University means being part of a community that values education and its impact on the world and is friendly, supportive, and increasingly diverse. Believing that diversity contributes to academic excellence and to rich and rewarding communities, Willamette is committed to recruiting and retaining candidates who bring to campus varied experiences, perspectives, and backgrounds.
BACKGROUND CHECK REQUIREMENT:
All University positions require that candidates submit to a criminal conviction record check prior to hire. Conviction does not automatically preclude candidates from being hired. Nature of conviction will be considered relative to the duties of the position.
REASONABLE ACCOMMODATIONS STATEMENT:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
INSTRUCTIONS FOR APPLICANTS:
Please read the following carefully before beginning the online application process. To be considered for employment at Willamette University, please complete our online employment application. Your application and all required attachments -- listed at the bottom of the page -- must be submitted for each individual job post that you are interested in applying. Once you submit your application you will not be able to edit your application.