HR Coordinator

Bright Light Medical Imaging is a physician-led, multi-location imaging center where professionals don’t just work—they belong. We foster a supportive, team-driven culture that feels like family, where every member is valued, respected, and empowered to grow. With cutting-edge technology, opportunities for advancement, and a workplace built on integrity and compassion, our team loves coming to work each day. Employees here aren’t just colleagues; they’re part of something bigger—a community that truly cares. If you’re looking for a career where your skills are valued, your contributions matter, and you feel at home, Bright Light is the place for you.

HR Coordinator, Full-time

Location:  On-site Arlington Heights 

Days/Hours:  Monday - Friday, 9:00 am - 5:30 pm 

Key Responsibilities:

Training Administration

• Distribute company-wide annual employee training notifications to ensure all staff are informed of required courses and deadlines.
• Track training completion by assigned deadlines, monitor compliance, and send follow-up reminders to employees as needed.
• Update and maintain the compliance training spreadsheet, ensuring accurate records for audits and reporting purposes.
• Collaborate with department managers to address training gaps and ensure alignment with organizational compliance standards.
  

Recruitment & Hiring

• Screen incoming applicants to identify qualified candidates for open positions.
• Coordinate communication with candidates, including interview scheduling and follow-ups, in collaboration with hiring managers.
• Monitor candidate emails and inquiries, responding promptly to maintain a positive candidate experience.
• Assist with job posting updates 
• Regularly refresh and post job openings on company platforms and external job boards on a bi-weekly basis to attract qualified talent.

Onboarding

• Facilitate the onboarding process for new hires, ensuring a smooth transition into the organization.
• Conduct orientation sessions, review the employee handbook, and provide guidance on company policies, procedures, and culture.
• Assist in the setup of employee accounts, access credentials, and necessary documentation for a seamless first day.

Employee Records & Verification

• Process employment verification requests accurately, confidentially, and in a timely manner.
• Maintain employee records in accordance with company policies and requirements, ensuring data integrity and privacy.

Employee Support

• Respond to routine employee inquiries regarding the employee handbook, policies, and procedures.
• Process employee verification requests 
• Assist with the distribution of announcements and communications through the employee portal.
• Act as a point of contact for general HR-related questions, providing guidance and support to staff as needed.

Licensing

• Assist with verification of technologists licensure and certification.
• Monitor and update tracker spreadsheet and follow-up reminder communications

• Perform all other projects and duties as assigned 

Requirements:

• High school diploma or equivalent
• Bachelor's Degree in relevant field, preferred 
• Prior experience in a HR role, specifically in onboarding, recruitment support and employee records maintenance 
• Intermediate skills with Microsoft Office (Word, Excel) and HR Information Systems (HRIS)
• At least one year of experience in a healthcare or medical setting, preferred
  

Core Competencies:

• Attention to detail
  
• Reliable, punctual, and professional
• Ability to work independently and as part of a team
• Strong interpersonal skills
• Excellent communication and organizational skills
  
• Compliance and confidentiality
• Dependable and flexible
  

Benefits & Total Rewards:

Company paid time off and medical insurance:

• Paid time off, Vacation, plus 6 designated Holidays
• Comprehensive Medical Insurance with multiple plan options and employer premium cost-sharing

• Dental Insurance
• Vision Insurance
• Life Insurance and AD&D
• Short and Long Term Disability Insurance
• Critical Illness Insurance
• Accident Insurance
• 401(k) with 4% company match, when eligible

• Paid on-site training    
• Annual uniform allowance
• Competitive pay and growth opportunities
• Quarterly appreciation breakfast/ lunches
  

Bright Light Medical Imaging is impacted by the use of Artificial Intelligence (AI) for recruiting from vendors such as Indeed, Glassdoor, Zip Recruiter and LinkedIn as a result of these vendor’s presentation of received resumes in their portal. All employment interviewing and hiring decisions are made by our employees. For questions contact our recruiting team at recruiting@brightlightimaging.com