HR Coordinator (Full-Time)

Walt Churchill’s Market is looking for a Full-Time HR Coordinator for our Corporate Office in Maumee, OH.

The HR Coordinator supports the Human Resources function with a primary focus on recruitment and onboarding, while also leading and coordinating key HR programs and initiatives. This role serves as the primary resource for hiring-related matters, including sourcing and screening candidates, coordinating interviews, and managing new hire onboarding and orientation. In a collaborative, small-team environment, the HR Coordinator also drives staff training programs, supports HR projects, and contributes to policy interpretation and HR communications. This position plays an active role in employee engagement efforts and continuous improvement of HR processes and programs.  

We’re looking for someone organized, process-driven, and passionate about creating strong first impressions. If you believe in the power of people and ownership, we’d love to have you on our team!

Essential Responsibilities:

Recruitment & Onboarding

• Serves as a primary resource for all hiring-related matters.

• Leads recruitment efforts through job postings, job fairs, social media, and other sourcing strategies.

• Reviews applications and resumes to identify qualified candidates.

• Conducts phone screens and provides recommendations to hiring managers; communicates candidate progress throughout the hiring process.

• Coordinates and manages the full new hire process from job offer through onboarding and orientation.

• Leads new hire orientation sessions and regularly updates materials to ensure relevance and engagement.

• Collects and processes new hire paperwork and ensures accurate recordkeeping within the HR/Payroll system.

• Follows up with new employees and supervisors to support onboarding success and retention.

• Builds and maintains relationships with schools, universities, and community organizations to support recruiting pipelines.

• Maintains current job postings and an up-to-date list of open positions.

• Tracks and reports on recruiting and hiring metrics. 

• Regularly partners with department managers to assess staffing needs and improve hiring and onboarding processes; coordinates and participates in hiring events as needed.

General HR Responsibilities

• Actively contributes to HR team initiatives and drives continuous improvement of HR processes.

• Serves as back-up for payroll, including processing employee status changes, separations, payroll deductions, etc.

• Assists in maintaining and updating HR policies, handbook content, and orientation materials; helps interpret policies for managers and employees.

•  Leads and coordinates employee training initiatives, including scheduling, facilitation, tracking participation, and sourcing development opportunities.

• Supports HR projects and broader HR initiatives as assigned.

•  Maintains employee files and supports overall HR recordkeeping and compliance

•  Coordinates new hire and employee setup needs, including system access and employee resources.

• Supports and helps lead employee recognition initiatives and engagement activities through involvement in company committees.

• Coordinates administration of the company uniform program, including vendor communication, inventory tracking, and order distribution.

• Updates and distributes the Minor List to management on a regular basis.

• Assists with periodic compensation reviews to ensure accuracy in pay rates and job titles.

• Creates and updates job descriptions as needed.

•  Attends networking events and represents the organization in recruiting-related activities.

Performs additional HR duties and projects as needed in support of the team. 

*The HR Coordinator occasionally works Saturdays to hold New Hire Orientation classes.

We Offer:

• Become a WCM Owner! (Employee Stock Ownership Plan)
• Accrued paid time off
• Paid holidays
• Medical/Dental/Vision Insurance
• Employee Discount
• 401(K) with company match
• Training and job advancement opportunities

Come be part of our 100+ year tradition and see why Walt Churchill's Market is "Better Because"!

Required Skills/Abilities: 

• Strong administrative and interpersonal skills with the ability to build effective working relationships across all levels of the organization.

• Excellent recordkeeping and documentation skills with a high level of accuracy and confidentiality.

• Strong judgment with the ability to make sound decisions, solve problems, and manage competing priorities independently.

• High attention to detail with the ability to maintain accuracy in a fast-paced environment.

• Effective verbal and written communication skills, including the ability to facilitate presentations such as new hire orientation and training sessions.

• Proficient in Microsoft Office Suite and HRIS/payroll systems

• Strong organizational and time management skills with the ability to manage multiple processes, deadlines, and projects simultaneously.

• Ability to coordinate and drive multiple HR functions, including recruiting, onboarding, training, and HR programs.

Education and Experience:

• High School Diploma/GED required. 
• Degree in HR, Business or related field preferred; equivalent work experience will be considered.
• At least 1 year of experience in Human Resources, required.
• 2-4 years of experience in Human Resources, with a focus on recruiting, onboarding, or HR coordination, preferred.

Physical Requirements: 

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times. 
• Ability to travel to various worksites to meet with employees/managers, attend meetings, attend job fairs, etc.