HR Coordinator II - Office-based in Silver Spring

California, US residents click here.

The job details are as follows:

Who We Are

We are the first publicly-traded biotech or pharmaceutical company to take the form of a public benefit corporation. Our public benefit purpose is to provide a brighter future for patients through the development of novel pharmaceutical therapies; and technologies that expand the availability of transplantable organs.

United Therapeutics (Nasdaq: UTHR) seeks to travel down the corridors of indifference to develop treatments for rare, deadly diseases. We were founded in 1996 by a family seeking a cure for their daughter’s pulmonary arterial hypertension( PAH). Today, we have six FDA-approved therapies that treat PAH, pulmonary hypertension associated with interstitial lung disease (PH-ILD) and neuroblastoma, a rare pediatric cancer. Our near-term pipeline seeks to develop additional therapies for PAH and pulmonary fibrosis (PF).

The cure for end-stage life-threatening diseases like PAH, PH-ILD, PF, and many others is an organ transplant, but only a small percentage of donated organs are available to address the vast need. For this reason, we are working to create manufactured organs to address the shortage of kidneys, hearts, lungs, and livers available for transplant. We believe an unlimited supply of tolerable, transplantable organs will eliminate the transplant waiting list and cure end-stage organ diseases for which transplant is not currently an option.

Who You Are

Are you looking to join an innovative biotech company whose mission is to help very sick patients through the development of novel therapeutics and progress toward an unlimited supply of transplantable organs? We are looking for an HR Coordinator II to provide administrative and operational support to the Human Resources – Talent Management function by supporting day-to-day HR processes and transactional activities. This role contributes to the smooth and efficient execution of HR operations across the employee lifecycle, including onboarding coordination, HRIS data entry support, compliance and audit activities, and direct support to employees and HR team members.

• Provide general administrative support to the Human Resources department, including ad hoc support to Benefits, HR Business Partners (HRBPs), Talent Development, HR Operations, and Compensation
• Deliver high-quality HR customer service by responding to routine employee inquiries and escalating questions appropriately to HR management or specialized HR teams
• Coordinate onboarding logistics for new employees, including, but not limited to:
  • Preparing and sending new hire and manager communications
  • Producing and shipping new hire welcome materials
  • Requesting and ensuring completion of employee badge creation
  • Tracking pre- and post-hire task completion for new hires in HRIS
  • Ensuring receipt of new hire onboarding training and overview meeting invitations
  • Auditing and managing the virtual I-9 verification process
  • Scheduling new hire check-ins with HRBPs
  • Maintaining onboarding guides
• Provide administrative support to the HRBPs throughout the employee termination process, including:
  • Preparing exit information documentation
  • Scheduling exit interviews
  • Sending required acknowledgments
  • Uploading documentation to HRIS
• Maintain accurate employee records by reviewing, auditing, and uploading digital and physical documents in HRIS
• Support vendor-related administrative activities, including new vendor set up, contract requests, purchase order creation, and purchase order revisions
• Send recurring reminders to managers and employees related to employment status check-ins, outstanding PTO approvals, PTO usage. and negative or unused PTO balances
• Support audit of relevant taxable fringe benefits in HRIS to ensure timely and accurate entries in support of an error-free payroll process
• Manage business card requests, including verification of information, coordination with vendors, proof review, and reorders
• Monitor and maintain ample inventory of HR supplies, including office, kitchenette, shipping, and letterhead materials
• Coordinate with facilities and vendors to support timely maintenance of kitchen appliances, copy areas, and postage machines
• Audit and maintain required employment posters and notifications across all office locations
• Support updates to HR Talent Management standard operating procedures (SOPs)
• Draft and maintain employment verification and attestation letters, as requested by HRBPs
• Guide office-based employees to the appropriate HR or business contact when inquiries arise
• Adapt to evolving business needs by taking on additional responsibilities as required
• Work Schedule:
  • Monday-Friday, 5 days/week in-office in our Silver Spring, MD Co-Headquarters
  • 40 hours/week (8:30 AM – 5:30 PM or 9:00 AM – 6:00 PM)

Minimum Requirements

• 3+ years of relevant administrative support experience, with a H.S. Diploma or GED or 2+ years of relevant administrative support experience, with an Associate's Degree or 1+ years of relevant administrative support experience, with a Bachelor's Degree
• 1+ years of experience in a Human Resources administrative support or related role, with hands-on experience in activities such as personnel file management, I‑9 verification, auditing, and new hire onboarding activities
• Absolute and unwavering commitment to maintain the confidentiality of all matters, information and work product
• Demonstrated ability to act with integrity and impartiality when handling confidential data or upholding workplace policies and procedures
• Capacity to recognize and respond to employee inquiries and concerns with sensitivity and urgency, which is especially critical when handling sensitive or nuanced issues
• Ability to work across a wide variety of administrative duties and tasks in a professional, productive and efficient manner
• Strong organizational and time management skills, with ability to prioritize and complete multiple high-volume and competing priorities, often under tight deadlines
• Ability to remain flexible in a rapidly evolving workplace, adopting an agile mindset to navigate through organizational changes and needs
• Strong oral and written communication skills, with a focus on clarity and ability to tailor to suit diverse audiences
• Ability to execute tasks with a strong attention to detail and accuracy
• Demonstrated ability to maintain consistency with processes and daily tasks
• Ability to read, analyze and interpret general, and at times more complex, information and data
• Strong interpersonal skills to be able to interact with and appropriately support all levels of employees and management, with a customer-oriented mindset
• Applies a self-starter approach and is proactive in troubleshooting and/or identifying issues, as well as facilitating effective problem-solving interventions
• Experience using ATS and HRIS systems
• Proficient in Microsoft Outlook, Word, Excel, PowerPoint, and OneNote (preferably in the Microsoft 365 environment)

Preferred Qualifications

• Associate Degree in HR management or a relevant field of study or Bachelor’s Degree in HR management or a relevant field of study
• Experience writing, editing and proofreading documents and correspondence, while maintaining document integrity and department standards
• Experience with SharePoint and Smartsheet

Job Location

This role is based in the United Therapeutics Silver Spring office 5 days per week.

At United Therapeutics, our mission and vision are one. We use our enthusiasm, creativity, and persistence to innovate for the unmet medical needs of our patients and to benefit our other stakeholders. We are bold and unconventional. We have fun, we do good.

The salary for this position ranges from $30.05 to $31.25 per hour. In addition, this role is eligible for the Company’s short-term and long-term incentive programs.

The salary range is the range United Therapeutics Corporation in good faith believes is the range of possible compensation for this role at the time of this posting depending on the candidate’s experience, qualifications, geographic location, and other factors permitted by law. The Company may ultimately pay more or less than the posted range. This range may be modified in the future. No amount is considered to be wages or compensation until such amount is earned, vested, and determinable under the terms and conditions of the applicable policies and plans. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.

Eligible employees may participate in the Company’s comprehensive benefits suite of programs, including medical / dental / vision / prescription coverage, employee wellness resources, savings plans (401k and ESPP), paid time off & paid parental leave benefits, disability benefits, and more. For additional information on Company benefits, please visit https://www.unither.com/careers/benefits-and-amenities

United Therapeutics  Corporation is an Equal Opportunity Employer, including veterans and individuals with disabilities.