HR Generalist

SUMMARY:  This position performs duties and completes projects in support of the Human Resources Department. The position is under the direction of the Director of Personnel and is expected to work independently and effectively communicate with the Director of Personnel. This position works closely with the Director of Personnel in supporting the City by performing the following Human Resources functions to include but not limited to:  Assisting with Recruitment, Employee Development, Performance Management, Compensation and Benefits, Safety, Compliance and other duties as assigned. 

QUALIFICATIONS:An example of acceptable qualifications:

Completion of secondary education or equivalent; bachelor’s degree in Human Resources/Business or a related field preferred; a minimum three (3) years’ experience in Human Resources procedures and skills, or any equivalent combination of education, experience, and training which provides the required knowledge, skills, and abilities; skilled in general office procedures, business practices and computers.

LICENSURE OR CERTIFICATION REQUIREMENTS:  

Must possess a valid Ohio driver’s license and maintain insurability under the City’s vehicle insurance policy.   SHRM or HRCI certification preferred.  

EQUIPMENT OPERATED: The following are examples only and are not intended to be all inclusive:

Automobile, personal computer, computer software (e.g., Microsoft Office, OPERS, CMI, NEO GOV, BCI, BWC, Seamless Docs, insurance software, etc.), printer, postage meter, copy machine, fax machine, and other standard business office equipment.

INHERENTLY HAZARDOUS OR PHYSICALLY DEMANDING WORKING CONDITIONS:

The employee has exposure to chemical compounds found in an office environment (e.g., toner, correction fluid, etc.); has contact with potentially violent or emotionally distraught persons; occasionally lifts objects 20 lbs or less; occasionally carries objects 20 lbs or less; occasionally pushes objects 20 lbs or less; occasionally pulls objects 20 lbs or less.

Note:  In accordance with the U.S. Department of Labor physical demands strength ratings, this is considered sedentary work.

JOB DESCRIPTION AND WORKER CHARACTERISTICS:

JOB DUTIES in order of importance

ESSENTIAL FUNCTIONS OF THE POSITION: For purposes of 42 USC 12101:

30%(1)  Performs employees on-boarding and off-boarding processes (e.g., background checks, tax paperwork, driving abstract, drug testing procedures, insurance paperwork, OPERS paperwork, payroll authorization, etc.); maintains system and files documents to keep employment-related records on all employees and to track and ensure all relevant records have been obtained and are kept current (e.g., employment application forms, acknowledgement of receipt of information, position descriptions, performance evaluation forms, driver abstracts, drug and alcohol test results, certification and training records, etc.); assist with exit interviews; assist with employee committees; coordinates employee vaccination program and other safety related programs.

20%(2)  Develops position advertising; posts vacant positions; reviews resumes; forwards documentation to appropriate departments; schedules interviews; performs background checks; coordinates information for interview team; assists with interviewing. 

20%(3) Creates and processes employment related documents and forms (Payroll Authorizations, Performance Evaluations (probationary and annual), change of addresses, etc.), tracks and maintains employee trainings and certifications. Creates and maintains various spreadsheets and databases, maintains applicant tracking process, enters and maintains data in HRIS, compiles data and prepares and generates required reports.

10%(4) Performs general to advanced clerical duties for the Human Resources department; composes confidential documents; arranges appointments and schedules; operates and maintains office equipment; ensures proper maintenance and repair of office equipment; orders office supplies; assist with creation and completion of forms, reviews documents for accuracy and completeness; distributes documents to appropriate personnel; types correspondence, reports, records, and related departmental documents; performs all duties to help maintain the well-being of the citizens of the City of Groveport.

10%(5) Prepares new hire orientation materials and packets, employee benefit open enrollment packets, safety, training and other related materials.

10% (6) Performs various human resource functions (e.g., assists with research, answering management, employee and general public routine inquiries, assist with employee award functions, etc.); attends human resource training and networking meetings; fills in for Personnel Director in their absence.

(7) Maintains contact with staff, applicants, vendors, the general public, and various government agencies/officials in order to obtain or disseminate information related to the essential position functions.

(8)   Maintains required licensures and certification.

(9)  Meets all job safety requirements and all applicable OSHA safety standards that pertain to essential functions.

(10)   Demonstrates regular and predictable attendance.

OTHER DUTIES AND RESPONSIBILITIES:

(11)   Performs other related duties as assigned.

MINIMUM ACCEPTABLE CHARACTERISTICS:(*indicates developed after employment)

Knowledge of:  interviewing; *municipal goals and objectives; municipal policies and procedures; *personnel rules; *workplace safety practices and procedures; *municipal certification/licensure requirements; *government structure and process; labor relations; human resources and business/office practices and procedures, public relations; employee training and development; human resources administration; employee benefits administration; *civil service laws and regulations; labor laws and regulations; safety and workers compensations programs.

Skill in:  Interpersonal skills, critical thinking, judgment/decision making, computer skills, data entry, time management, use of office equipment.

Ability to:  abide by confidentiality requirements, interpret a variety of instructions in written, oral, picture, or schedule form; deal with problems involving several variables within familiar context; recognize unusual or threatening conditions and take appropriate action; exercise good judgement and discretion; complete routine forms; prepare routine correspondence; prepare accurate documentation; respond to routine inquiries from public and/or officials; communicate effectively; understand a variety of written and/or verbal communications;  maintain records according to established procedures;  assist in handling sensitive inquiries; maintain records according to established procedures; answer routine telephone inquiries; develop and maintain effective working relationships; operate office equipment; Add, subtract, multiply, and divide whole numbers; calculate fractions, decimals, and percentages; copy records precisely without error; copy material accurately and recognize grammatical and spelling errors;

POSITIONS DIRECTLY SUPERVISED:  None

BENEFITS:

Excellent benefit package includes:

• Health insurance (low premium and deductible for employee)
• vision insurance (fully paid for by City)
• dental insurance (fully paid for by City)
• life insurance (fully paid for by City)
• 11 paid holidays 
• 2 weeks of vacation or more depending on service credits
• 1 personal day
• 18 days of sick leave a year (rolls over annually)
• Parental leave 
• OPERS retirement plan
• Deferred Compensation optional
• Free recreation center membership
• Free access to Motts Military Museum 

Pay Range: $30.67 - $39.87