HR Generalist

Purpose of Job:  

This position reports to the Human Resource (HR) Manager and then Vice President (VP) of Finance. HR Generalist is responsible for the administration and/or coordination of the day to day human resource functions. The HR generalist performs human resources-related duties may carry out responsibilities in some or all of the following functional areas: employee relations, training, employment, labor relations, affirmative action and employment equity programs.

Minimum level of education / training required/certificates/licenses: 

This position prefers a Bachelor’s of Science degree in Human Resources, Psychology or a business field.

Minimum experience required: 2-4 years of HR or related experience. If not formal training, years of experience increases.

Essential Responsibilities:

1. Conducts, and sets up as needed, interviews professionally and sends hiring suggestions to upper management for approval.
2. Successfully creates and/or oversees, inputs and or performs the recruitment and hiring process to include:
3.  Job postings, help wanted ads, website postings and tracking needs for employment ads. 
4. Develops, changes and inputs the interview guides for the different positions within the company. 
5. New hire orientation, paperwork, processing, and reporting proficiently.  
6. The application and background check process in a timely manner.
7. Administers and oversees changes to the new hire packet documents and any other employee and company related forms efficiently.
8. Professionally manages the temporary workforce company and effectively addresses any issues related to that company or its associates with the representative. Includes quoting out temporary agency services in a timely manner when needed.
9. Processes necessary communications to employees via systems chosen by the company such as Gainshare (GS), Plex bulletin board/time clocks, mailers to the home, etc.
10. Effectively coordinates part-time workforce including: summer, co-ops, and internships.
11. Processes and/or oversees attendance tracking and warnings adequately.
12. Directs employees needing to utilize the Family Medical Leave Act (FMLA) to the coordinating company if needed and accurately processes all the documentation pertaining to FMLA and personal leave requests.
13. Oversees and adequately guides management on disciplinary actions for employees when needed.
14. Effectively maintains, administers, scans, and tracks all 90 day, 6 month and annual evaluations and communicates raises to payroll when needed after VP approval.
15. Processes unemployment claims and hearings in a timely manner when necessary.
16. For all insurance benefits, including clinic, for employees, ensures all the following are accurately completed and timely: new hire and open enrollment including all supporting documents for dependents; changes (following qualifying event rules when applicable); employee questions and/or problems; terminations from benefits; porting of any insurance benefits after termination; coordinates and oversees the Wellness initiatives and programs; accurately balance monthly invoices for headcount and payments.
17. Effectively manages 401k enrollment, beneficiary forms, processes loans and hardships as well as answers and directs employees on questions pertaining to their account.
18. Promotes the Employee Assistance Program (EAP) to management and employees when needed. Assists in resolving employee and management conflict effectively and when needed.
19. Accurately manages the uniform program including orders, changes and weekly invoicing.
20. Manages and supports Commercial Drivers License (CDL) driver’s paperwork and files including new hire paperwork, paying tickets, and sending needed paperwork to the Department of Transportation (DOT) in a timely manner.
21. Actively serves on various committees bringing new ideas and suggestions to the table and completing any assignments pertaining to role in the committee. 
22. Executes and oversees drug and alcohol program including, randoms (CDL and regular), new hires, reasonable cause, and post accident.
23. Successfully performs exit interviews and relays the information to the appropriate personnel to get issues addressed.

20. Prepares and processes letters to employees and ex-employees for multiple reasons in a professional manner.

21. Proficiently makes suggestions on improving company policies and procedures and generates the manual updates related to those changes.

22. Processes employee concerns or issues and investigates and researches the needed information to accurately answer the concern or question.

23. Supervise and lead the staff members assigned under this position.

24. Successfully supports surrounding school activities:

1. Runs and facilitates career and job fairs at the surrounding schools.
2. Communicates with the surrounding vocational schools and career centers for future potential candidates.

25. Successfully coordinates and takes minutes for Shop Talk with accuracy and adds needed items to the suggestion system.

26. Researches and answers any suggestion assigned in a timely manner.

27. Effectively relays and researches changes in HR law to the HR Manager as needed.

28. Ensures the updates to the company employment posters in a timely manner.

29. Creates and organizes annual employee attendance awards, orders needed plaques (for Batesville Tool & Die (BTD) & Troqueladora Batesville de Mexico (TBM)), clocks, jackets and chamber bucks.

30. Organizes and successfully plans employee retirements: luncheons and dinners as needed.

31. Effectively backs up workers compensation administration.

32. Helps plan, coordinate and execute company events successfully 

33. Setup, recruit and oversee outside activities to come into the company such as the annual blood drive, banks for financial assistance, Sam’s club, etc.

34. Oversees or performs employment verifications in a timely manner.

35. Assures company policies are being followed correctly for the department.

36. Actively backs up security system in absence of Safety & Training Coordinator.

37. Professionally maintains a high degree of confidentiality

38. Exhibits a positive attitude and a high degree of initiative and motivation.

39. Provide backup support for precise monitoring of payroll Time and Attendance.

40. Based on company needs has a flexible work schedule and/or overtime if needed.

Additional Management Responsibilities: (based on your management responsibilities all items listed below may not apply).

1. Assists in making recommendations on department Goals and Objectives that align with the Corporate Goals and Objectives as well as department capital expenditures, labor and expense accounts as it pertains to their job function. With this, must be knowledgeable to explain any details as needed during review of goals, objectives and expenditures.
2. Provides leadership to the department staff under them and/or to all that you work with throughout the company. Thoroughly gives direction, plans works, assigns associates to tasks, assists others in their work, defines the work to be performed, and determines techniques to be used.
3. Professionally establishes a teamwork attitude and environment. Works well with all departments, able and willing to cooperate, listen, and help others showing support to the staff of one's own department as well as companywide. Creates a positive work atmosphere showing support for each other. Thoroughly communicates within one's department as well as throughout the company. Successfully uses collaboration to achieve best results.
4. Has excellent conduct and exhibits this by oneself's professionalism; respectfulness of others; efficient use of one's time, prompt to work and on assignments; uses organizational skills to excel; adheres to company policy as an example setter; represents the company in a positive image in the workplace and the community.  
5. Delivers an adequate training program for the department(s) responsible for, with the assistance of the department Group Leaders.
6. Accurately creates, implements and keeps up to date in technical specification (TS) and/or International Organization for Standardization (ISO) processes, procedures and forms for assigned area(s) and/or responsibilities. Once established, communicates these processes, procedures and forms via training to all necessary personnel within the department(s) and/or the company as per the standards.
7. Successfully serve and actively participate in committees either as a volunteer or as directed by the company.
8. Being cost conscientious with decisions in not only workforce and/or labor costs, material and supplies purchasing, etc. but also by submitting suggestions, doing research and implementing cost saving ideas. Ensure you personally, as well as your staff, are at optimum efficiency in all operations and/or tasks maximizing the profits of the company. After implementation, continues to monitor and oversee the project for continual success and if necessary, take corrective action to sustain or meet the objective(s).
9. Adequately develop and support mechanism(s) to adhere to the company operations metrics to maintain the five key measures of safety, quality, delivery, performance, and involvement (S, Q, D, P, I).
10. Proficiently performs the following various HR related events of an employee: the evaluations for wage and performance; recommends promotions or other changes in associates status; hiring; firing; discipline, etc. Communicates and/or serves as person to deliver any of the above to the associate
11.  Prepares & recommends job descriptions for each position under their own position, being thorough in this duty. 
12. Competently makes recommendations, assists in development and adheres to the company policies, issues, and changes. Adequately updates and communicates company policies, issues or changes to all staff.
13. Competently has a working knowledge and understanding of related job duties and related equipment within the department. Makes the daily decisions required to make efficient use of the workforce they supervise and/or manage; sets achievable and realistic day-to-day deadlines with their department such as overtime and weekend scheduling.
14. In the temporary absence of the department manager, competently has the capabilities and willingness to make timely decisions regarding the department and/or projects assigned.

Tools and Equipment Used:

1. Cell phone & Company phone
2. Computer/monitor/touch screen/keyboard/mouse, etc
3. Fax Machine/Scanner/Copier/Laminator
4. Microsoft Office Products
5. Plex
6. Shredder
7. Projector
8. Company vehicle (valid driver’s license)

Supervisory Responsibilities:

This position responsible for supervising the HR administrative Assistant in the HR Department.

Work Ethic Responsibilities:

ETHICS: Enthusiasm, Teamwork, Honesty, Integrity, Character and Self-Motivated

Absenteeism/tardiness: Is conscientious in being at work when scheduled and on time.

Productivity: Perform the highest possible amount of quality work in the least or standard amount of time. Follow documented processes and procedures.

Quality: Do good quality work the first time, avoiding rework. Make good quality decisions as it relates to the job functions. Exhibit problem solving skills.

Safety: Be knowledgeable of and adhere to all safety rules and regulations. Always be conscious of the safety implications of one's actions; consistently observe safety regulations and wear required safety equipment. Do not jeopardize one's own safety or others in any way. Wear appropriate personal protective equipment (PPE) in all designated areas assigned by the company. Immediately report all near misses, safety concerns and accidents. Safely and efficiently use any assigned equipment.

Lean: Participate in and support lean manufacturing programs and principles with a focus to reduce costs with quality product such as Total Productive Maintenance (TPM), Suggestion System, etc. Actively participate in Continuous Improvement to continually strive to improve our processes and procedures. Adhere to 5S: Sort, Set in Order, Shine, Standardize, Sustain.

Environmental: Employee is responsible for complying and supporting any environmental policies and programs put in place by BTD. Employee may not bring any environmentally hazardous substances or compounds into BTD and is always conscious of the impact on the environment. Support and adhere to Technical Specification (TS) and International Organization for Standardization (ISO) activities and procedures.

Other: Perform any other duties as assigned with enthusiasm and without complaint. 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The employee is continually required to talk and/or hear. The employee is frequently required to use hands for typing and function in the department The employee occasionally is required to lift, bend, twist, push, pull and stoop and must be able to operate a vehicle. The employee will also be required to frequently lift up to 10 pounds and occasionally lift up to 30 pounds.  

Please note that these physical demands are based on a typical work day. Physical demands may vary based on the task assigned that day.

Environmental Conditions

While performing the duties of this job, the employee is continually exposed to working with others and alone and mainly working inside. The employee is frequently exposed to loud noise, temperature extremes, and exposure to fumes, chemicals and dust. The employee is occasionally exposed to working near moving machinery and mechanical parts.

These environmental conditions are based on a typical work day. Conditions may vary based on the task assigned that day.

Travel

Frequent domestic travel may be required for this position. 

Protective clothing/equipment required:

1. Safety glasses when in the shop area
2. Sturdy leather shoe/boot or steel toed tennis shoe when in the shop area
3. Hearing Protection when in the shop area