HR Generalist - Substitute Program Manager

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Job Posting Title:

HR Generalist - Substitute Program Manager

    

Job Description:

Responsible for overseeing the daily operations of the District Substitute Office. Key responsibilities include responding to inquiries regarding Substitute Office policies and procedures; managing the hiring and performance of substitute staff; and maintaining, monitoring, troubleshooting, and training users on the substitute computer system. The role also involves processing payroll for substitutes, conducting confidential reference checks for all new substitutes, and developing and implementing New Hire Orientation for substitutes. A minimum of two (2) years of experience with computer applications and customer service is required.

    

Position Specific Information (if Applicable):

    

Responsibilities:

Design and update Substitute Office materials, letters, and forms

Maintain the absence reporting system help desk duties including troubleshooting daily operations of the substitute computer system; entering various types of absences into the absence reporting system; tracking leaves created in the absence reporting system; assisting secretaries with creating, cancelling, and editing employee absences; computing data, and submitting reports for substitutes, payroll, and administrators; revising all charter school rosters in the absence reporting system.

Process and maintain substitute files, including exclusions and dismissals. Perform confidential reference checks and criminal background checks. Schedule, and administer, substitute orientations for all newly hired Substitutes.

Monitor the district substitute budgets and assist sites in managing site substitute budgets.

Organize and send substitute information such as substitute handbook, various letters and licensure reminders. Generate exclusion and dismissal letters. Recruit applicants through job fairs, and personal contact. Prepare information for job fairs.

Respond to questions and concerns from licensed substitutes, applicants and employees regarding substitute policies and procedures via phone and/or e-mail. Respond to inquiries from applicants and administrators regarding the substitute hiring process.

Perform other related duties as assigned or requested.

Cross train in other HR areas.

    

Work Experience:

    

Certifications:

    

Education:

High School or Equivalent

    

Skills:

Position Type:

Regular

    

Primary Location:

Wilcox

    

One Year Only (Yes or No):

No

 

Scheduled Hours Per Week:

40

 

FTE:

1.00

    

Approx Scheduled Days Per Year:

260 Work Days

• (260 days indicates a year-round position.  Time off [or Off-Track Days] are then granted based on the position.  Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)

   

Minimum Hire Rate:

$55,220.35 USD Annual

   

Maximum Hire Rate:

$69,435.49 USD Annual

   

Full Salary Range:

$55,220.35 USD - $83,650.63 USD Annual

• All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE.

   

Benefits:

This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options. There is also a voluntary 403(b) savings plan with up to 4% District match for up to 5 years from date of hire.

Time Off Plans:

This position is eligible for paid off-track, sick and personal time.

This position will be open until filled, but will not be open past:

December 17, 2025