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HR Specialist

City of Allen
Full-time
On-site
Allen, Texas, United States
$23.97 - $34.75 USD hourly
HR Entry Level

Description


HIRING RANGE:  $23.96 - $29.35 HOURLY
FULL SALARY RANGE:   $23.96 - $34.75 HOURLY


THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED


The City:
With over 100,000 residents, the City of Allen is a dynamic and welcoming community. The City of Allen's strong economy, diverse population, great educational institutions and quality of life makes it the ideal place to work, live, and play. The City of Allen has something to offer for everyone.
 
The City's Mission, is "To achieve excellence in managing development of the community and in providing city services so that conditions of living and public confidence are continually enhanced".
 
Our employees serve the citizens of Allen with the PRIDE values. We do "Work that MATTERS!"
  • People First– Giving priority to others
  • Respect– Treating others with courtesy and dignity
  • Integrity– Serving with honesty, trust and hard work
  • Deliver– Following through on commitments while exceeding expectations
  • Excel– Creating an innovative and improving work environment

The purpose of this position is to provide support and assistance to internal and external customers regarding City of Allen Human Resources functions and activities.  This is accomplished by processing personnel changes, employee information changes, and assisting employees and departments with HRIS questions and training.  This position also coordinates personnel record updates with Finance to ensure accurate and timely payroll processing.  This position does not provide direction to other employees.

Essential Functions

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

  • Maintains HRIS by reviewing the changes for policy and procedure compliance, updating employees’ pay, position, status, benefits, and demographic changes in the HRIS, and coordinating with payroll for final processing.
  • Assists in the implementation of additional HRIS modules and system updates by researching functionality, determining the impact of change, performing system testing, and creating/updating training guides for departments.
  • Serves as main contact for employees and departments for HRIS related questions and training by responding to inquiries and requests for information.
  • Assists other human resource staff and departments by producing reports and queries of HRIS data.
  • Researches software issues and recommends solutions by coordinating with IT, Payroll, and HRIS vendor to determine the cause and the action need to correct the problem and communicate the issue/change to appropriate personnel.
  • Provides administrative support by answering phones, greeting employees and the public and serving as backup to Administrative staff.
  • Performs other duties as assigned.

Job Requirements

Education & Experience

Work requires broad knowledge in a general professional or technical field. A typical way to obtain the required qualifications would be:
  • Bachelor's degree plus one (1) year of relevant work experience; OR
  • Associate's degree plus three (3) years of relevant work experience; OR
  • High School diploma or equivalent plus ten (9) years of relevant work experience
Education must be related to a field such as Business Administration or HR Management. Exposure to HR related processes such as employment eligibility verification, policy interpretation, and HR procedures; preferred. Other combinations of education and experience may be considered.

Certification and Other Requirements
  • Valid Class C Driver's License.

Special Requirements
  • Must be able to pass required pre-employment screenings, CJIS and fingerprint check, and have the ability to comply with state and federal requirements for Criminal Justice Information Security standards.

Supplemental Information

Knowledge of:

  • City rules, regulations, policies, and procedures.
  • State, federal, and local laws, rules, and regulations.
  • Principles and practices of modern personnel management, and industrial/employee relations.
  • Modern office practices, procedures, and equipment, including financial application software.

Skill in:
  • Establishing and maintaining working relationships with elected officials, professional and support staff ,vendors, the public, and City employees.
  • Understanding and interpreting complex laws, rules, regulations, policies, and guidelines.
  • Assessing and prioritizing multiple tasks, projects and demands.
  • Providing outstanding customer service and conflict resolution.
  • Operating a personal computer utilizing a variety of business software.
  • Creating, preparing, writing, and proofing reports, documents, and correspondence.
  • Working effectively in a high-pressure environment with changing priorities.
  • Effectively communicating in both oral and written format.

Physical Demands / Work Environment:

This list is intended to describe the general nature and level of work being performed; it does not address the potential for accommodation. 

  • Work is primarily performed in a standard, climate-controlled office setting.
  • Requires prolonged periods of sitting, standing, and walking.
  • Frequent use of hands and fingers to operate computers and other office equipment.
  • Visual acuity to read printed materials and computer screens.
  • Verbal and auditory ability to communicate effectively in person and by phone.
  • Occasional bending, kneeling, reaching, pushing, or pulling to access materials or equipment.
  • Ability to lift up to 10 lbs. occasionally or negligible weights frequently.
  • May require travel between job sites or attendance at off-site meetings or events.