Job Title: HR Specialist

FLSA: Hourly "Non-Exempt"

Department: Administration (Human Resources)

Representation: Not Represented

Reports to: Human Resources Manager

At Virginia Garcia Memorial Health Center, we welcome diversity; we encourage, uplift, and are honored to serve people who have been historically underrepresented and underserved. Our mission is to provide high-quality, culturally appropriate healthcare to low-income residents of Washington and Yamhill Counties, with a special emphasis on seasonal and migrant farm workers and others with barriers to receiving healthcare. We strive to provide an inclusive environment that welcomes and values the diversity of the people we employ and serve.

Duties and Responsibilities

• Remain as first point of contact for all external and internal customers related to talent team questions or procedures.
• Facilitate the recruitment cycle for designated requisitions, including but not limited to posting job, attending interviews, and reviewing budget notes. 
• Lead the organization and setup of onboarding for all people entering the organization. 
• Ensuring all documentation is collected before or during onboarding of new hires, including background check, references, I9 documents. 
• Act as liaison with HRIS system (VG Pro) administrators as the Talent Team representative. Ensure that Talent Team processes and workflows coordinate with general system processes.
• Document, maintain, and update VG Pro processes and workflows as needed.
• Attend career fairs as needed.
• Travel to VG sites for training, employee outreach, and to meet with new hires. 
• Assisting with a variety of HR administrative tasks that can include but not limited to: I9 Verification, Filing required paperwork, managing team email inboxes, managing the organization chart, and maintaining documentation for staff licenses and certifications. 
• Act as the primary contact for internal and external customers regarding student and volunteer opportunities at VGMHC
• Systemize recruiting, onboarding, and support services for students and volunteers across VGMHC. Including connecting the Talent Team with students to further any interested candidates into career opportunities. 
• Ensure that all volunteer and student opportunity descriptions meet federal and state laws and VGMHC policies regarding appropriate use of volunteers and students, opportunity parameters, and documentation requirements.
• Maintain the volunteer and student page of the VGMHC website and internal SharePoint website 
• Maintain community and medical school partnerships/relationships to support recruiting efforts, coordinate VGMHC presence at community volunteer and student recruitment activities and collaborate with VG external and internal communication channels to promote opportunities.
• Plan training related to volunteer and student onboarding, orientation, and development for volunteers and students. 
• Collaborate with other VGMHC departments (e.g. HR, Compliance, IT, Foundation) to ensure volunteers and students are compliant, and evaluate the impact of new policies, practices or events on volunteer population.

• Perform other duties as assigned.

   

Education and Experience Required

·         Bachelor's degree preferred.

        One year of HR experience, preferably in staffing or recruitment required

·        Two or more years of volunteer coordination or management experience, preferably in healthcare or nonprofit setting preferred

·         One year of recent HR experience in staffing or recruitment preferred.

·         Experience working with HRIS (preferably Oracle) or volunteer management software preferred.

·         Experience with help desk ticketing system preferred.

Behavioral Competencies:

Accountability: Role model VG's mission, vision, and shared values

Customer-Focus: Listen to the voice of the customer and strive to delight them by exceeding their expectations

Teamwork: If someone needs help, help them

Initiative: Be innovative, apply fresh ideas, and continuously improve how you do your work

Confidentiality: Maintain strict confidentiality and respect the privacy of others

Ethical: Demonstrate integrity, honesty, and stewardship in all encounters at work

Respect: Demonstrate consideration and appreciation for co-workers and patients

Communication: Demonstrate the ability to convey thoughts and ideas as well as understand perspective of others

Physical Requirements:

Percentage of time spent:

·         Standing: 5%

·         Walking: 10%

·         Sitting: up to 85%

·         Lifting/Carrying: less than 5%

• Bend, Reach, Stoop: less than 5%
• Use of Computer: up to 80%

Working environment/Physical Hazards:

·         Work in a well-lighted, ventilated environment.

Office Equipment used:

·         Computer

·         Telephone, fax, copier, scanner

Immunization:
Staff members must meet immunization requirements as stated in VGMHC's immunization policy and state and federal guidelines.

Job descriptions represent a general outline of the essential and major job duties, functions and qualifications required. They cannot be all-inclusive and comprehensive due to the dynamic nature of work performed to accomplish VGMHC's Mission. 

 

VGMHC is an Equal Opportunity Employer. No person is unlawfully excluded from consideration for employment because of race, color, religious creed, national origin, ancestry, sex, age, veteran status, marital status, or physical challenges. The policy applies not only to recruitment and hiring practices, but also includes affirmative action in placement, promotion, transfer, rate of pay, and termination.