HR Specialist

The Human Resources Specialist is responsible for providing extensive customer service to internal and external customers. In this role, you will work in a collaborative environment with the HR team as a subject matter expert performing advanced clerical, secretarial and staff support functions to ensure accuracy and compliance with all actions.   HR Specialist works collaboratively with Payroll and Benefits Coordinator, Risk Management Coordinator, Staffing and Development Coordinator and Community Engagement and Marketing Coordinator. Work is performed under the general supervision of the Human Resources Director. 

• Secures details of specialized information, coordinating office work and providing information regarding the services.
• Takes notes and minutes of conferences, meetings and functions as required.  
• Prepares packets for any HR/BOCC meetings and/or training. 
• Sets up and maintains specialized office files.  
• Prepares forms, distributes announcements, completes employment verifications, and composes letters. 
• Assists in the preparation and maintenance (auditing) of department records including personnel files.  
• Implements new hire orientation scheduling and employee recognition programs.
• Assist with labor relations and human resources matters, gathering, collecting, and maintaining documents and records required for employee development, investigations, and onboarding negotiations, interview notes. 
• Supports Human Resources team by performing routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, leave, disciplinary matters; disputes and investigations; performance and talent management; training, productivity, recognition, and morale; occupational health and safety; and training and development.
• Assists with recordkeeping related to hiring, termination, leave, transfer, and promotion particularly as related to Equal Employment Opportunity (EEO), affirmative action, and diversity initiatives.
• Keeps appointment calendars, oversee the scheduling, assignments, and daily workflow of staff in the department to align with daily objectives; handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
• Receives and screens calls and refers callers to respective team members and/or department.
• Uses Microsoft products (Word, Excel, PowerPoint) to track employee data, candidate data, compose personnel letters, assisting with creating PowerPoints. 
• Performs research and retrieval of records.  
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Maintains office supplies.  
• Performs other related job duties as assigned.

Requires a High school Diploma or GED equivalent; and three (3) years of experience in a secretarial/clerical position; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. 

Work is primarily performed in an office setting with a temperature-controlled environment and no exposure to external environmental conditions.