HR Specialist

The focus of this position is to provide administrative and technical support for the City’s HR Team. As an HR Specialist you will assist with completing a variety of tasks in support of HR employment processes in: recruiting, onboarding/offboarding employees, audits for regulatory/policy compliance, records management, training, performance reviews, job descriptions, public records requests, background checks, etc.  Using an applicant tracking system (NEOGOV), this position will be assigned many of the routine tasks associated with recruitment processes and records management.

This role must work both independently and with and through others, be well-organized and detail oriented, build and maintain relationships, and work closely and accurately within established deadlines, policies, and guidelines. You must be an effective communicator, highly adaptable, and work at a faster-than-average pace with accuracy. Detailed work is the primary focus of this role, and tasks must be processed on time, correctly, and efficiently. In general, this is a position where guidelines, structure, and established policies must be followed closely. 

• Maintains applicant tracking system processes and records
• Maintains electronic records and files including personnel files, department records, documents, etc.
• Assists with the completion of public records requests
• Completes the day-to-day processes such as scanning, filing, data entry, and special projects 
• Assists in the recruitment process including job postings, interview scheduling, and pre-employment verifications, etc.
• Assists in the facilitation of onboarding new employees and offboarding separating employees
• Prepare monthly operational reports for management team as needed
• Completes audits in the HR department to ensure compliance with various employment regulations
• Assists in the evaluation of personnel practices to ensure adherence to regulations and policy
• Assists with workers’ compensation claims, FMLA leave, and benefits administration, as assigned
• Prepare daily personnel action forms, memos, and correspondence for the department as needed 
• Coordinate and ensure completion of annual reports as needed 
• Handle employment related inquiries from applicants, employees, supervisors and vendors
• Ability to maintain confidentiality in all HR subject areas 
• Other duties as assigned 
• Regular in-person attendance during City and department business hours, since face-to-face interaction and coordination of work with other employees, outside colleagues, residents, or vendors, and all immediate access to documents or other information located only in the workplace is required

• Associate’s degree in business administration, Human Resources, or related field with a minimum of 1 year of experience within Human Resources, or an equivalent combination of education, experience, and training. 
• Must possess a valid Florida Driver’s License 

ESSENTIAL PHYSICAL SKILLS:

• Ability to access file cabinets for filing and retrieval of data.
• Ability to sit at a desk and view a display screen for extended periods of time.
• Ability to access, input and retrieve information from a computer.
• Ability to communicate both orally and in writing.
• Works extensively on a computer. The work is performed in an office environment with frequent visits to end-user locations as needed using a City vehicle. 
• Tasks involve the ability to exert physical effort in sedentary to occasionally heavy work, which may involve some lifting, reaching, carrying, pushing, and/or pulling of objects and materials weighing between 0-50 pounds.

• Works inside in an office environment.

Any applicant selected for employment with the City of Winter Springs will be required to complete a pre-employment criminal background screening and drug test.