HR Specialist H

The HR Specialist will be responsible for the day-to-day operations, including processing new hire, termination paperwork, maintaining updated employee records, providing orientation to new employees, preparing benefits packages, reviewing payroll report, etc. This role should have a good understanding of full cycle recruiting and solid knowledge of labor legislation.  Ultimately, this role should foster a healthy workplace by ensuring our HR procedures run smoothly at all times. 

Essential Functions:

· Coordinate and manage employee onboarding processes.

· Enter new hire information into the HR/payroll system accurately and in a timely manner.

· Process employee terminations in the HR/payroll system.

· Maintain and audit I-9 forms to ensure compliance with federal regulations.

· Update and maintain employee demographic information within HR systems.

· Provide benefits information to new hires and assist with benefit enrollment, including online enrollment support.

· Enroll employees in the timekeeping system and provide guidance on its use.

· Review weekly pre-payroll reports for accuracy and follow up on discrepancies with managers.

· Communicate with managers to resolve payroll-related issues.

· Train managers and staff on the proper use of the payroll system.

· Maintain and update the phone reimbursement list.

· Maintain and update the uniform deduction list.

· Analyze employment-related data and prepare required reports.

· Respond to employee inquiries and resolve issues in a timely and professional manner.

· Interpret and explain human resources policies, procedures, laws, standards, and regulations.

· Perform administrative duties, including picking up and distributing mail, sorting correspondence, and ordering supplies.

· Perform other duties as assigned.

  · Proven work experience as an HR Specialist or HR Generalist

· Strong knowledge of labor legislation and payroll processes

· Good understanding of the full recruitment process

· Must be bilingual (English/Spanish)

· Maintain a professional demeanor and respond with urgency 

· Show strong teambuilding and interpersonal skills in dealing with difficult employee issues

· Understanding of discretion needed in handling confidential information and strong commitment to ethical practice 

· Self-directed, accountable for results and proactive; independent problem solver

· Commitment to motivating staff through creating a positive working environment

Education and Experience:

· High School diploma or equivalent required; Bachelors’ Degree in related field preferred

· Minimum of three (3) years of experience as an HR Specialist or in a similar human resources role.

· Strong attention to detail and organizational skills.

· Experience with payroll systems required; experience with Paylocity preferred.

· Ability to read, write, speak and understand English fluently, and communicate effectively both verbally and in writing at a professional level