HR Specialist I

Job Summary:

The HR Specialist I (HR Assistant) is responsible for supporting the Human Resources team with day-to-day administrative and operational tasks. This role involves assisting employees and managers, maintaining data accuracy, coordinating onboarding, and ensuring high standards of customer service and confidentiality.

Essential Job Functions:

• Respond to routine employee questions regarding HR policies and procedures.

• Provide administrative and project support to the HR team, including:

  • Processing mail

  • Creating and distributing documents

  • Maintaining data in the HRIS system

  • Scheduling appointments and meetings

  • Compiling and preparing reports and spreadsheets

• Coordinate new employee onboarding and orientation:

  • Set up workstations, email accounts, and system access

  • Serve as the point of contact for new hire questions

• Maintain HR files and database; audit new hire files for compliance

• Process employment references and verifications per company standards

• Assist with employee engagement initiatives and internal communications

• Support compliance programs such as TB/PPD testing, Relias training, and license tracking

• Participate in planning employee events and HR-led activities

Qualifications:

Education:

• High School Diploma or GED required

• Additional education or HR training preferred

Experience:

• Previous experience or understanding of HR functions preferred

• Experience with UKG software a plus

Required Skills:

• Strong problem-solving and critical thinking abilities

• Excellent interpersonal and customer service skills

• Effective verbal and written communication

• Ability to interpret data and present it clearly

• Highly organized with attention to detail and time management skills

• Dependable, flexible, and responsive to feedback

Preferred Skills:

• Familiarity with HRIS systems (UKG preferred)

• Experience creating internal communications and event coordination

Physical Requirements:

• Work is performed in an office environment

• Frequent sitting, standing, and mobility throughout the workday

Apply Today:

If you’re passionate about HR, detail-oriented, and ready to support a dynamic team, we invite you to apply for the HR Specialist I role at Westminster-Canterbury on Chesapeake Bay!

Equal Employment Opportunity Statement
We are an equal opportunity employer and are committed to creating an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic as outlined by applicable laws.

At-Will Employment Statement
Employment with our organization is “at-will,” meaning that either the employee or the employer may terminate the employment relationship at any time, with or without notice, and for any reason not prohibited by law.