HR Specialist - Records Coordinator

Highly responsible position involving specialized, detailed, and confidential work in all areas of the Human Resources Bureau (HRB) including pre-screening, selection, and hiring, as well as all other pertinent personnel-related functions involving ACSO employees. Requires the exercise of considerable independent judgment, discretion, self-direction, and self-motivation.

Work is performed under the direction of the Human Resources On-Boarding Manager. Performance is evaluated through observation, results obtained, and appropriate employee performance appraisals.

• Post open position announcements on the ACSO Website
• Create open position announcements for in-house and outside postings
• Provide the public with information regarding employment opportunities at ACSO by telephone, e-mail, or in person
• Process returned employment applications or requests for information regarding current or past employees
• Ensure applicants provide all necessary supporting documentation
• Schedule and administer all applicable testing
• Schedule and notify applicants of polygraph tests, physical examinations, drug tests, psychological evaluations, oral board interviews, and all other tests required for employment
• Coordinate background investigations on applicants when applicable
• Ensure all supporting documentation gathered by the background investigator(s) is properly organized in the background investigation folder for Command Staff review
• Establish and maintain all applicant files
• Close out all applicant files not selected for employment
• Enter applicants approved for hire into the HR Module
• Maintain a sufficient supply of forms and any other necessary paperwork needed for the applicant/hiring process
• Perform daily clerical duties, i.e., collect and distribute mail, type letters, design forms, file applicant and employee material, make copies, scan, send faxes, etc. as required by the HRB

EDUCATIONAL REQUIREMENTS:

• Two (2) or more years of customer service experience, preferably in a human resources environment
• Type 35 Correct Words Per Minute (CWPM) or better
• Any associated clerical testing
• Good knowledge of clerical practices and office machines
• Knowledge of most current software program(s) utilized by ACSO or able to learn within three (3) months

• Current, valid Florida driver’s license
• Public Notary certification or ability to attain such within three (3) months
• Complete a 40-hour Police Applicant Background Investigation class within twelve (12) months

• Sit/stand for moderate periods
• Work at computer for extended periods
• See/hear at a normal range 
• Speak, read, and write English understandably
• Ambulate independently
• Lift/carry 15 pounds
• Push/pull light to moderate loads
• Bend/stoop
• Manual dexterity
• Drive a vehicle

• Knowledge of federal and state laws regarding employment practices
• Knowledge of ACSO rules, regulations, policies, and procedures, particularly in regard to employee rights and responsibilities
• Skilled in dealing with people of all types
• Skilled in coordinating/completing multiple tasks while entertaining frequent interruptions
• Skilled in assessing productivity and identifying improvements
• Skilled in the use of small office equipment, including copy machines or multi-line telephone systems
• Skilled in using computers for data entry
• Skilled in using computers for word processing and accounting purposes
• Ability to counsel and advise applicants appropriately
• Ability to find information needed by new or current employees
• Ability to make sound decisions with minimal supervision
• Ability to manage time efficiently, prioritize tasks, and reach closure on projects
• Ability to handle sensitive and confidential information discretely
• Ability to establish and maintain an effective working relationship with the ACSO administration, co-workers, other agencies, and the general public