HR Specialist__Staffing Coordinator

About Belgrade School District:

Belgrade School District provides instructional, athletic, and activities opportunities for more than 3,200 students from the community of nearly 14,000 residents. Through the commitment of more than 600 full- and part-time staff members, students engage in learning and participate in extracurricular events throughout the calendar year. As Belgrade’s largest employer, we’re proud of the partnership we have with local families, businesses and civic organizations. Working with Belgrade School District is a rewarding opportunity to be part of our mission “to educate students to become responsible members of society.”

We offer competitive pay, comprehensive benefits including  a district contribution toward health insurance premiums, and available dental, vision, and life insurance as well as other supplemental insurance plans. District employees also participate in PERS or TRS retirement plans which is vested after 5 years. Employees can also choose to contribute to a 403B plan with an additional district contribution. 

About the Position:

The HR Assistant__Staffing Coordinator performs highly skilled duties as a confidential assistant to the Human Resources Director. The person in this position is required to exercise the highest level of discretion and judgment in speaking for and acting on behalf of the Human Resources Director and in providing confidential tasks and technical support services.  An ability to comprehend and apply policies, procedures, regulations and rules is required.

The position entails a high level of outside and inside contacts, which require knowledge and handling of very sensitive information, and a mature ability to handle crises.  The position requires an excellent sense of detail and sensitivity to discrepancies.  Frequent interruptions, diversity of tasks, phone traffic, work schedule management and extensive need for public contact make office management and task accomplishment challenging. 

ESSENTIAL DUTIES AND RESPONSIBILITIES (other duties may be assigned):

• Provides administrative support to HR Director.

• Updates and/or write job descriptions for job postings.

• Posts open positions on Applicant Tracking System (TalentED).

• Screens responses to job postings; makes appropriate recommendations to hiring managers.

• Assists with coordination of job interviews and preparation of interview packets.

• Follows up on reference checks, verification of employment for prospective hires.

• Implements background checks/fingerprinting.

• Point of contact for pre-employment screening physicals.

• Assists with employee orientation and initial onboarding (access badges, technology access, etc).

• Completes entry of new hires into HRIS system (Tyler Technologies).

• Keeps human resources files and documents organized. 

• Prepares employee personnel files and maintains personnel files to ensure legal compliance and compliance with human resources record retention regulations. Maintains electronic and hardcopy personnel records. 

• Creates and initiates communication to applicants regarding status of employment and sends correspondence as requested or needed.

• Answers inquiries and informs prospective candidates of application and position posting status and answers general HR questions. 

• Ensures proper documentation is maintained and formulates basic correspondence and/or reports. 

• Assists in new employee orientation and works with other departments to ensure completion of paperwork and documentation. 

• Performs other duties as assigned by the Director of Human Resources. 

• Communicates in a timely manner on various levels for the HR Director both verbally and in written form to insure information flow from the HR Director to other district personnel and the general public.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed above are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to pass background check.

EDUCATION AND/OR EXPERIENCE:

High school diploma or general education degree (GED); equivalent to three years training/experience in recruiting or staffing; Human Resources experience highly preferred.

KNOWLEDGE, SKILLS AND ABILITY:

• Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Demonstrated ability for mature judgment and decision-making.
• Ability to maintain confidentiality.
• Demonstrated ability to operate a Personal Computer and related software including specialized programs.
• Ability to develop effective working relationships with staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. 
• Ability to perform duties with awareness of all district requirements and Board of Trustees policies.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of employees.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute hourly, daily and contractual rates.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear.  The employee is occasionally required to stand, walk, and reach with hands and arms.  Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is moderately quiet.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position.  Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.