Initial Posting Date:

06/27/2025

Application Deadline:

07/09/2025

Agency:

Department of Corrections

Salary Range:

$4,113 - $5,505

Position Type:

Employee

Position Title:

Human Resource Assistant, Recruitment HR Assistant (Madras) For current state employees only

Job Description:

Human Resource Assistant, Recruitment HR Assistant – For current state employees only

Deer Ridge Correctional Institution (Madras)

Oregon Department of Corrections

Join The Employee Services Division as a Recruitment HR Assistant!

Are you passionate about supporting others and looking to grow your career in human resources? The Oregon Department of Corrections (DOC) is seeking a motivated and detail-oriented Recruitment HR Assistant to join our dynamic Recruitment and Background Investigations Unit.

This job rotation opportunity is anticipated to last 12-months, though may be extended or decreased due to business need. To be eligible, you must be a current state of Oregon employee in regular status to apply. Employees in trial service, temporary or Contract status are not eligible to apply. The position will be primarily located in Madras, OR at Deer Ridge Correctional Facility, with the option to be hybrid in the future. This position is management service non-supervisory. This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute. This list could be used to fill future vacancies.

About the Job – Your Role

As a Recruitment HR Assistant, you will provide essential technical and administrative support to ensure a smooth and efficient hiring process for Correctional Officer (CO) candidates. Your work will directly impact the success of our recruitment efforts by assisting with the CO background check process, ensuring documentation accuracy, scheduling, coordinating NTN test and Psychological Evaluation interviews, and tracking CO candidates through every stage of the recruitment pipeline. This is an exciting opportunity to collaborate with a team that drives positive change and supports Oregon’s mission to create safer communities.

The Employee Services Division serves DOC by focusing our efforts on our most valuable asset: our employees. We do this through recruitment, hiring, and retention of a diverse and talented workforce. The Employee Services Division provides guidance, technical assistance, training, and labor relations support – while continually working to deliver the best-in-class customer services.

Minimum Qualifications

Your application materials will be reviewed to verify that you have:

• Two (2) years of human resources clerical-support experience directly assisting human resources professionals in the administrative functions of a human resources program; OR
• Three (3) years progressively responsible administrative, clerical or record-keeping support experience.

College-level course work may substitute for the general experience requirement based on 45-quarter units per year.

The State Certified Human Resources Professional (SCHRP) certification, awarded by the Oregon Chief Human Resources Office, substitutes for six (6) months of human resource professional-level experience.

Requested Skills

• Excellent interpersonal and communication skills, with the ability to work effectively with candidates, hiring managers, and stakeholders
• Strong organizational skills and the ability to manage multiple tasks and deadlines with accuracy and attention to detail
• A proactive approach to problem-solving and a commitment to delivering excellent customer service
• A team player with a growth mindset, eager to support both candidates and colleagues
• Experience coordinating or supporting recruitment activities such as interviews, documentation review, and candidate outreach
• Familiarity with eSOPH or similar background investigation systems and the ability to support candidates through that process
• Proficiency with Microsoft Office Suite
• Basic understanding of human resources laws and Oregon DPSST Correctional Officer certification requirements
• Ability to analyze situations, develop sound recommendations, and communicate them clearly
• Valid Oregon Driver License or alternative

• MUST be a current state of Oregon employee in regular status to apply. Employees in trial service, temporary or Contract status are not eligible to apply
• Must attach current supervisor’s approval

Application Information

• In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.
• The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.
• Please monitor both your email and Workday account for updates regarding this recruitment.
• As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates’ qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.
• Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.

Working Conditions

The position is based in Madras, OR at Deer Ridge Correctional Institution A hybrid work option might be available in the future. You will work in an office environment and work independently. This position functions under considerable pressure through changing deadlines, detailed tracking, and constant interruptions. 

About the Department

The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.

The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.

The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.

Benefits

The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.

The State of Oregon provides a generous benefit package, which includes:

• Family health, vision, and dental insurance
• Vacation, sick leave, and 11 paid holidays
• 21 days paid military leave for national guard and reserve components
• Optional short and long-term disability
• Term life insurance
• Fully paid retirement program
• Oregon Saving Growth Plan
• Flexible spending accounts for health and childcare
• And more

About the Process – What to Expect

• After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
• Top candidates will be referred to the hiring manager.
• The hiring manager will review your application and schedule interviews.
• Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
• Final candidates will have a background check, PREA check, and reference checks.
• A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
• A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!

Requirements for Employment

The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.

Additional Information – Please monitor your Workday and email accounts. You may be contacted through Workday or have additional tasks to complete.

Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.

The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.

Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.

Questions

If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.

Recruiter: Maria Arellano, Maria.A.Arellano@doc.oregon.gov

Reference Number: 183035

• Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.
• Workday performs weekly maintenance Friday evenings, and the system may be down for several hours.
• ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
• This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
• This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.