Human Resources Assistant

Under the supervision of the Human Resources Director, the Human Resources Assistant is a non-exempt position that performs responsible administrative and reception duties for The City of Maryville.  This position provides a variety of confidential and analytical support services, as well as independent management of projects.  In addition, this position provides information and assistance to employees and the general public regarding policies and procedures; and performs a variety of technical tasks and duties relative to assigned areas of responsibility.  This position may research and analyze special projects assigned by the Human Resources Director.

• Answers the phone and directs calls for the Human Resources office.  Answers basic questions regarding job openings, personnel policies, and benefits, assuring professionalism and accuracy. 
• Assists with the hiring process.  Collects and tracks applications, sets-up pre-employment screenings, conducts background checks, inputs I-9 information into E-Verify, sends out rejection letters, and assists new seasonal part-time staff with employment paperwork.
• Provides clerical support for the employee retirement and insurance benefit programs. Processes new enrollments, terminations, and changes, ensures accuracy in billing and deductions, and submits bi-monthly retirement and cafeteria plan contributions.
• Provides back-up support to Human Resources Director for digital time approval.
• Coordinates the employee performance appraisal process.   Keeps accurate record of anniversary dates, distributes and collects appraisals from supervisors, and notifies payroll of merit increases.  
• Updates all digital and paper personnel records assuring for accuracy and confidentiality.
• Submits responses for basic employment verifications and unemployment requests.
• Assists with processing paperwork and other reporting requirements for property, general liability, and worker’s compensation claims.  
• Assists with maintaining safety and inspection records for all departments.
• Researches and analyzes special projects assigned by the Human Resources Director.
• Prepares new-hire packets and enrollment.  Assists with orientation of new employees for benefits management.  Explains company personnel policies, benefits, and procedures to employees.
• Monitors sick and vacation leave and compensatory time for all departments; monitors and tracks Family Medical Leave Act usage, certifications and authorizations, and return to work.

CERTIFICATIONS, LICENSES, REGISTRATIONS:  

• Valid Driver’s License.

PHYSICAL CONDITIONS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit and reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus.
WORKING CONDITIONS:
The noise level in the work environment is usually moderate.  Duties are generally performed in an office setting with a controlled environment.  May occasionally visit work sites throughout the City.  Some driving required as needed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.