Human Resources Assistant

PRIMARY PURPOSE 

The Human Resources Assistant provides administrative and clerical support to the Human Resources department. This role assists with daily HR operations, supports employee onboarding and recordkeeping, and serves as a point of contact for routine employee inquiries.   

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Assist with new hire onboarding, including preparing new hire packets, scheduling orientations, and completing required documentation
• Maintain accurate and confidential employee personnel files
• Enter and update employee information in HRIS and other tracking systems
• Assist with benefits enrollment paperwork and respond to routine benefits questions
• Support leave tracking and documentation under established procedures
• Schedule interviews, meetings, orientations, and training sessions
• Prepare standard HR documents such as offer letters, employment verifications, and internal communications
• Assist with timekeeping and payroll data collection as needed
• Respond to general employee inquiries by following HR policies and escalating issues when appropriate
• Support HR compliance activities, audits, and reporting
• Maintain confidentiality of sensitive employee and company information
• Provide general administrative support to the HR department

OTHER DUTIES AND RESPONSIBILITIES

• Other duties as assigned.  

MINIMUM QUALIFICATIONS AND EXPERIENCE

Qualified candidates will generally possess the following education, knowledge, skills, and abilities; however, the Company is willing to train the right candidate who demonstrates the ability and willingness to learn, even if not all qualifications are met.

• High school diploma or GED required 
• Spanish/English bilingual proficiency preferred
• 1–2 years of administrative or office support experience preferred
• Basic knowledge of HR functions and employment practices is a plus
• Strong organizational and time-management skills
• High attention to detail and accuracy
• Ability to handle confidential information with professionalism and discretion
• Proficient with Microsoft Office Suite or related software.
• Strong written and verbal communication skills

PHYSICAL REQUIREMENTS

This job requires regular physical activity. Employees may need to lift, carry, push, pull, reach, and handle materials. The position also involves frequent typing or computer use.

Lifting requirements vary throughout the workday. Most lifting involves items under 25 pounds, with occasional lifting of heavier items up to 60 pounds. Very heavy lifting (over 60 pounds) is rare.

Employees can expect to spend their time sitting, standing, and walking. The job may also require bending, stooping, and reaching as part of normal duties.

MENTAL REQUIREMENTS

This position requires focused attention and concentration. Employees must be able to perform detailed tasks accurately and maintain good hand-eye coordination for extended periods of time. 

WORKING CONDITIONS

Work may involve exposure to environmental conditions such as heat, cold, noise, fumes, dirt, water, or other similar elements. These exposures are generally limited and not considered uncomfortable or hazardous under normal working conditions. 

ATTENDANCE

Compliance with the general company attendance standards is acceptable.

SAFETY

Compliance with the general company safety standards is required. In addition, this position requires safe operation of heavy machinery.

FLSA STATUS

This position is nonexempt and is eligible for overtime pay.