Human Resources Assistant

ROCHESTER - TELESCA CENTER (HYBRID CONSIDERED)

Employment Status: Full-Time

FLSA Status: Non-Exempt

Team: Human Resources

Organization Information

Empire Justice Center, a diverse and highly respected statewide legal services organization, seeks a Human Resources Assistant. This is an opportunity to join and grow in one of the most influential organizations serving marginalized low-income individuals and families in New York State.

Empire Justice Center attracts and employs a diverse team of dedicated, determined, and passionate advocates who significantly impact the lives of low-income New Yorkers. We succeed through direct legal representation, high-impact litigation, and legislative and administrative advocacy. As an organization, we provide top-notch training and technical assistance to other advocates to ensure fairness and justice for New Yorkers. We thrive on our commitment to supporting justice for populations that have historically experienced high levels of oppression. These populations include racially diverse individuals and families experiencing poverty, housing insecurity, immigration issues, and domestic violence. Additionally, the organization advocates for people with disabilities, members of the LGBTQ community, and school-age children facing discrimination and violations of their civil rights in schools.

Our offices in Rochester, Albany, Westchester County, and Long Island offer staff an exciting, dynamic, inclusive working environment with a solid commitment to work/life balance, teamwork, diversity, wellness, and personal/professional development.

Position Summary

Empire Justice Center is pleased to announce an opening for a Human Resources Assistant. The Human Resources Assistant will perform confidential administrative tasks and services to support the effective and efficient operations of the Human Resources department while directly assisting and supporting the Human Resources and Compliance Manager. This role will facilitate the recruitment and selection processes, as well as create documents and communications for record-keeping and staff communication purposes.

Salary

The referenced pay range/scale represents this job's estimated minimum and maximum compensation. Individual annual salaries/hourly rates will be set within the job's compensation range and determined by considering factors including, but not limited to, education, experience, qualifications, expertise of the individual, market data, and internal equity considerations.

The salary for a Human Resources Assistant with 5 years of experience is $33,384, and the salary for a Human Resources Assistant with 15 years of experience is $45,864.

Essential Duties and Responsibilities 

• Traveling to and working in the Rochester Telesca Center office is required to meet the needs of both clients and the organization.
•  This position is eligible for a hybrid work request under the organizational policy.
• Providing administrative assistance to the Human Resources and Compliance Manager and Chief Legal Officer regarding confidential employee relations and labor relations issues; 
• Assisting and providing administrative support to the Human Resources and Compliance Manager and Chief Legal Officer with investigations (e.g., reports and witness statements), disciplinary matters, and grievances; 
• Maintaining confidentiality, assuring work product is accurate and presented professionally, and interacting professionally with all internal and external contacts;
• Prioritizing assignments and preparing sensitive and detailed correspondence;
• Responsible for storing and organizing confidential information in employee files; 
• Supporting the Human Resources Department in the creation of documents and communications to staff, and record keeping;
• Supporting the HR function by creating and distributing forms, running reports, creating documentation, and other process elements as needed at the direction of the Human Resources and Compliance Manager and with approval as required; 
• This includes documents supporting employment changes, employee leaves, unemployment claim responses, benefits administration, etc., as needed;
• Preparing and finalizing a variety of documents, including letters, reports, forms, memos, and presentations; 
• Proofreading and editing documents for accuracy and clarity;
• Formatting documents according to established standards; 
• Effectively obtaining familiarity with routine organization policies, procedures, and forms to respond appropriately to detailed inquiries;
• Professionally answering, screening, and placing calls and responding to email inquiries; recording and communicating messages according to appropriate procedures;
• Responsible for facilitating first-level resume review, phone screening, system, and status updating within our ATS system (Paylocity) and communicating with candidates and internal Hiring Managers on process facilitation; 
• Creation and facilitation of documentation related to both internal and external talent management (hiring, promotions, etc.);
• Reviewing, processing, and filing mail for the Human Resources Department;
•  Other duties as assigned by your supervisor and/or to meet the organization’s needs. 

Minimum Qualifications (Knowledge, Skills, and Abilities) 

• Minimum of 5 years of Human Resources experience; 
• Must have powerfully demonstrated professionalism and maturity as these qualities are critical to be effective in this role, including the ability to assist in a confidential capacity and maintain confidentiality when needed;  
• Demonstrated excellence in the use of Microsoft Office Suite (Outlook, Word, Excel, SharePoint, PowerPoint), and ability to learn other applications quickly;
• Must demonstrate strong communication skills, including proficiency in technology that facilitates the delivery of communication, documents, and other materials.
•  Must demonstrate excellent skills in document and form creation, pulling reports, and word processing;
• Excellent grammar, spelling, and punctuation skills;
• Must demonstrate excellence in business technology systems, facilitating the creation and delivery of communication, documents, and record-keeping, among other tasks. 
• Payroll/HRIS system experience highly preferred;
• Ability to draft routine correspondence, perform basic mathematical calculations, and maintain and organize record-keeping and filing systems;
• Experience working collaboratively and effectively with organizational leadership;
• Must have the ability to work independently and effectively in a fast-paced, dynamic organization and a hybrid capacity;
• Must demonstrate the ability to effectively work on a team;

Preferred Qualifications

• Bilingual (English & Spanish) is preferred;