Human Resources Assistant

We are a full-service mechanical HVAC, plumbing, and specialty piping contractor that offers design and construction services for a variety of markets. Our customers include commercial, medical, and technology, as well as municipalities and government agencies.

The Human Resources Assistant is an entry level position for a developing HR professional providing administrative support to the Human Resources Manager in the areas of HR administration, compliance, recruiting, employee relations, and related activities.  This position reports directly to the Human Resources Manager and is located in Manchaca, Texas.

Include the following. Other duties will likely be assigned.

• Complete administrative tasks assigned by HR Manager to support the HR role and other functional areas with shared responsibilities such as Recruiting and Compliance.
• Prepare Word and PDF documents (including proper formatting and grammar), Excel spreadsheets, PowerPoint presentations, and organizational charts.
• Monitor and maintain HR inbox and calendar.
• Set up HR conference calls, webinars, or meetings. May be required to assist in hosting or facilitating.
• Serve as scribe or note-taker in meetings which may be confidential.
• Assist with HR audits (i.e., I-9, LOA, Handbooks, AAP, etc.) Some of this work may be repetitive and have large volume, which requires a desire to perform such work accurately and reasonably fast.
• Confidential filing; follow recordkeeping policies and administrative best practices for electronic and paper-based files. Audit and maintain Employee files. Create file folders and labels.
• Process, maintain, audit, and correct I-9’s.
• Assist in Compliance, Performance, and Training tracking; prepare, route, collect, and file signed documents/acknowledgements.
• Prepare and lead Outreach campaigns – Diversity, Veteran, Disability, Collegiate, Job Fairs.
• Assist with Recruiting efforts – Monitor applicants and prepare for managers to review. Track, disposition, and file applicant information. Prepare offer paperwork, process background checks, and prepare new hire documentation.
• Process all new hires with Onboarding and New Hire Orientation.
• Assist with Leave of Absence and Injury administration – records, prepare informational packets, track calendars, create and audit files.
• Quickly learn and apply new HR practices and technical skills.
• Work independently with little or no supervision after having been shown how to accomplish assignments.
• Ask appropriate questions related to assignments and recommend improvements.
• Practice excellent organization and remain upbeat and pleasant even when facing the pressure of pending or multiple deadlines.
• Comply with all company operating policies, procedures, and safety requirements.
• Comply with EMCOR’s Values, Business Code of Conduct, and Business Ethics.
• Stay current on HR trends & employment laws.
• Serve as backup for HR Manager for compliance, paperwork, and file requests.
• Performs general office duties, checks mail, orders office supplies, coordinates with office vendors.
• Able to work 40 hours per week in office.

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

PREFERRED EDUCATION and/or EXPERIENCE

• Bachelor’s degree in Human Resources Management or Business Administration/Management with upper level coursework in Human Resources Management, with 0-2 years of related experience in Human Resources as an Assistant/Coordinator; OR
• Associate’s degree in Human Resources Management or Business Administration/Management with upper level coursework in Human Resources Management, with 2 years of related experience in Human Resources as an Assistant/Coordinator
• Basic familiarity with Federal, State, and local employment laws and regulations.
• Demonstrated experience in maintaining confidence in all sensitive matters (i.e., employee relations, pay, etc.)

 

REQUIRED SKILLS

• Extremely proficient in Word (i.e., creating and updating business documents) and Excel (i.e., creating templates, creating formulas, filtering, etc.). This includes accuracy while maintaining quick keying speeds. Experience creating PowerPoint presentations, and editing documents using Adobe Acrobat. Visio a plus.
• Strong written communication skills in drafting letters, emails, documentation, etc.
• Strong verbal skills when interacting in person and by phone.
• Outstanding organizational skills, excellent time management, and high level of accuracy/attention to detail.
• Effective listener who takes accurate notes during meetings or interviews that can be used for documentation.
• Demonstrates ability and desire to learn and perform higher level HR responsibilities.

 

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Great people and “soft” skills; a self-starter with a positive, service oriented attitude.
• Adaptable and exhibit a flexible attitude and approach towards all assignments, some of which could be repetitive yet require accuracy.
• Possess a proven track record of working well and building positive working relationships with a wide variety of individuals and management, taking initiative, establishing priorities, and ownership of work.
• Exercise excellent judgment while being accountable, professionally mature and adept at recognizing and understanding people issues, organizational relationships and sensitivities.
• Demonstrate high integrity and unquestionable ethics and is a respectful team player.
• Hold in confidence all human resources, legal, and compensation matters as well as any other sensitive information.
• Open, visible and approachable communication style, both verbally and in writing.
• Well organized, flexible and enjoy performing and learning new HR administration and compliance skills.
• Think strategically, make sound decisions, and produce accurate and timely results.
• Maintain high standards of quality with attention to detail.
• Demonstrate commitment to company values and comply with all operating policies and procedures.
• Be solutions oriented and come prepared. Own mistakes and be prepared with a recovery plan.
• Proactively follow up when additional guidance or support is needed, or if an initiative has gone stale.
• Have a desire to pursue a career in Human Resources.

 

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

 

The physical demands of this position are those associated with working in a typical office environment.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. This role requires communicating verbally and in writing one on one, in small groups, as well as presenting to larger groups of employees.  This role requires the ability to work at a computer (reading and keying) for extended periods of time. The employee must move within the office to retrieve files and meet with employees in their offices or conference room. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, or crouch. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee may be occasionally required to travel by car (as a passenger or driver) or by airplane to field locations/jobsites, or to attend HR events/training, and must have the ability to navigate around job sites.

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NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Please review our Affirmative Action Policy.

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.  Equal Opportunity Employer/Veterans/Disabled

 

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