Human Resources Assistant

STATEMENT OF PURPOSE

The Human Resource (HR) Assistant will provide administrative support to the HR office, including front-desk duties (greeting visitors and answering phones), technical tasks, accounting and balancing responsibilities, record maintenance, taking minutes, filling, scanning and other office functions. 

This is a full-time benefited position working 80 hours per two-weeks.  The hours are Monday - Friday from 8:00am - 4:30pm with no nights, weekends or Holidays.

JOB FUNCTIONS

• Maintain accurate and organized records, including hospital policies, HR procedures and hospital orientation materials. 
• Provide exceptional phone support, professionally answering and directing calls as needed. Additionally, manage daily tasks such as filing, scanning and incoming mail daily. 
• Prepare and assemble onboarding packages, ID badges and assisting with new hire documents. 
• Support in the maintenance of current and accurate job descriptions. 
• Utilize office technology, such as copiers, fax machine, scanners and audio-visual equipment. 
• Support the maintenance of up-to-date HR policies and internet content. 
• Contribute to maintaining compliance with license and OIG requirements, including employee and manager notifications. 
• Prepare and edit confidential documents, such as offer letters, reports, polices and using software applications. 
• Contributes to employee engagement initiatives, such as surveys, service awards and other employee recognition activities. 
• Manages near-miss and injury incidents, documentation and online submissions. 
• Help manage supply ordering for HR, ensuring budget compliance. 
• Performs related duties as assigned or requested.

 QUALIFICATIONS/REQUIREMENTS FOR THIS POSITION: 

1. PREPARATION AND TRAINING - High school diploma preferred.  
2. WORK EXPERIENCE - One year of office experience preferred. Must be proficient in Word, Excel, Outlook, Powerpoint, and other software applications, Ability to adapt to new systems and learn user-specific programs, familiarity with web and database applications. 
3. ANALYTICAL ABILITY - Analytical ability is required to maintain office and statistical data, gather and interpret data from several sources. Must be organized, detail oriented, and have the ability to prioritize tasks.
4. INDEPENDENT JUDGEMENT - Operates within established policies and procedures, escalating non-routine issues to supervisors and manages multiple tasks at a time. 
5. CONTACTS WITH OTHERS - High level of interaction with others, including in-person and phone conversations, requiring strong social skills and clear communication. 
6. SUPERVISING THE WORK OF OTHERS - Own work responsibility, teamwork and delegation of tasks to support peers. 
7. MENTAL/VISUAL EFFORT - Work requires effort normal to an office environment. Must be able to speak and write the English language in an understandable manner.  
8. WORKING CONDITIONS - Office environment with shared space, modern equipment, frequent interruptions and adherence to safety protocols. 
9. PROMOTION - HR Generalist

PHYSICAL REQUIREMENT

These are physical requirements of the position as it is typically performed. Inability to meet one or more of these physical requirements will not automatically disqualify a candidate or employee from the position. Upon request for a reasonable accommodation, JRMC may be able to adjust or excuse one or more of these requirements, depending on the requirement, the essential functions to which it relates, and the proposed accommodation.

Standing - Occasionally   

Walking - Occasionally 

Sitting - Continuously

Hands and Finger Dexterity- Frequently 

Reaching with Hands and Arms- Frequently 

Interruptions - Continuously

Climbing - Occasionally   

Stooping/Kneeling/Crouching/Crawling - Occasionally 

Visual - Continuously

Hearing/Listening - Continuously

Tasting or Smelling - Occasionally 

Working Inside - Continuously

Working Outside - Occasionally 

Working in Extreme Heat - Never   

Working in Extreme Cold - Never 

Working with Hazardous Materials- Never  

Noise - Occasionally 

Working in Dirt/Dust - Never   

Lifting/Carrying/Pushing/Pulling:    

Up to 10 pounds - Occasionally   

Up to 25 pounds - Occasionally 

Up to 75 pounds - Never 

Up to 100 pounds - Never

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.