Human Resources Assistant

TransCore (TRN), a subsidiary of ST Engineering, is seeking a full-time Human Resources Assistant to join our team. 

Job Summary: HR Assistant provides administrative support to the human resources function in HRIS and staffing/employment. Maintains employee files. Inputs employee personal data into the human resources information system (HRIS). Processes various forms related to documenting human resources activities such as new-hire, job requisitions, change-of-status, terminations, etc.

Work Arrangement: It is a hybrid role. The selected candidate is required to be in the office in coordination with the team's schedule and the business needs.

Essential Duties and Responsibilities include the following. Other duties may be assigned. 

• Consults with higher-level HR staff for issues that are outside the scope of
• Staff recruiting by posting of job requisitions, monitoring applicant flow, reviewing and screening resumes/applications, etc.
• Facilitates entire new hire and onboarding processes by creating and sending of offer letters, completing background checks, drug screens, new hire paperwork, and orientation related tasks, etc.
• Guides the termination process by emailing the appropriate paperwork to managers and the resigning employee, confirming termination date, and processing in the HRIS database.
• Maintains accuracy of employee information in division on the HRIS Enters from source documents new employees and changes on current employees in the division. Verifies the data entered.
• Sets-up and maintains employee personnel
• Processes employee status change forms and other forms supplied by managers and/or
• Compiles data and prepares HR
• Processes employment applications and assists in other employment
• Prepares and coordinates offer letters and documents for new

Education: High school diploma or general education degree (GED) required. Associate degree preferred.

Required Skills & Experience:

• Typically requires a minimum of 2 years of related
• Extreme attention to detail
• Good communication skills, both verbal and written
• Excellent time management skills
• Must always be able to maintain confidentiality on employees and
• Must have strong work
• Ability to adapt to changing
• Able to work and handle stressful situations
• Expected to work independently on routine Receives limited supervision on new assignments.

Desired Skills & Experience:

• HR certification
• Experience with UltiPro Services/Ultimate Software HRIS

Skill: Applies acquired job skills and company policies and procedures to complete assigned tasks.

Job Complexity: Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations.

Supervision: Normally follows established procedures on routine work, requires instructions only on new assignments.

Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to stand. The employee is occasionally required to walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.