Human Resources Assistant

The Town of Trophy Club is seeking a dedicated and service-oriented Human Resources Assistant to join our small, high-performing team of two. This full-time position plays a vital role in supporting employees across the organization by delivering responsive, compassionate, and detail-driven HR assistance. Guided by the Town’s Core Values, Integrity, Service, Stewardship, Teamwork, and Innovation, the successful candidate will help foster a positive workplace culture while contributing to a wide range of HR functions in a collaborative small local government environment.

JOB SUMMARY
Under general supervision of the Director of Human Resources performs a wide range of administrative, clerical, and technical duties in support of the Human Resources Department.  The purpose of this position is to provide excellent support to internal and external customers and requires a high level of organization, attention to detail, communication skills, and confidentiality.  This is an entry-level classification with the responsibility to learn to perform work that requires the application of technical knowledge, procedures, and standard practices for the completion of assigned tasks.    

DUTIES AND RESPONSIBILITIES
Job duties and responsibilities as outlined herein, are intended to be representative of the typical tasks performed.  Incumbents may not perform all the listed duties and/or may be required to perform related duties as needed.

• Provide administrative assistance in all aspects of Human Resources including but not limited to typing, data entry, proofreading, filing, sorting, and retrieving records, photocopying, collating materials, and other tasks as assigned
• Uses the Human Resources Information System (HRIS) to review, monitor, and process a wide variety of personnel and pay actions
• Maintains department records in accordance with the Records Management System; Prepare files and respond to Open Records Requests
• Prepares and processes expenditures and invoices for approval; Orders and maintains an inventory of office supplies and other items
• Coordinates travel, meetings, and conferences; assists the Director in managing appointments, deadlines for tasks and projects
• Acts as a first point of contact for the public and internal customers via in person, over the phone, and through email; Responds to questions regarding Town and department policies
• Conducts research, surveys, monthly reports, and assists with other special projects, as directed 
• Operates various types of office equipment 
• Maintains confidentiality 
• Performs related duties as assigned

Minimum Requirements:

• Any equivalent combination of education and experience that provides the required knowledge, skills, and abilities.  A typical way to obtain the knowledge and abilities would be:
• High School Diploma or GED is required, Associates Degree in business administration, human resources, or related field is preferred
• Two years of administrative or clerical experience 
• At time of appointment, a Texas Motor Vehicle Class C Operator's License with a satisfactory driving record maintained throughout employment

• Modern principles, practices, and techniques of Human Resources.
• Applicable federal, state and local laws, codes and regulations.
• Modern office equipment, programs, and applications.
• Modern office procedures, methods, and equipment including computer applications Microsoft office suite and database applications.

• Learn, interpret, apply, and adhere to Town and Department rules, regulations, procedures, and routines.
• Operate standard office equipment and computer terminal.
• Prepare and maintain accurate and complete records.
• Understand and follow oral and written instructions.
• Communicate clearly and concisely, both orally and in writing.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Work is performed primarily in a standard climate-controlled office and require sufficient physical and mobility to work in an office setting with prolonged exposure to computer screens, to stand or sit for prolonged periods of time, walking, standing, stooping, bending, kneeling, and lifting up to 35 pounds. Need manual dexterity and visual acuity. Must be able to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard.  

EQUAL OPPORTUNITY

The Town of Trophy Club is an Equal Opportunity Employer and welcomes applications from all qualified applicants.  We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability, or sexual orientation.

REASONABLE ACCOMMODATION

The Town of Trophy Club makes reasonable accommodation for individuals/people with disabilities.  If you believe you require special arrangements to participate in the recruitment process, you must inform the Department of Human Resources in writing no later than the filing date.  Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

THE TOWN RESERVES THE RIGHT TO CHANGE OR REVISE JOB DUTIES AND RESPONSIBILITIES AS THE NEED ARISES. THIS JOB DESCRIPTION DOES NOT CONSTITUTE A WRITTEN OR IMPLIED CONTRACT OF EMPLOYMENT.