Human Resources Assistant

Thank you for considering employment with the City and Borough of Sitka. The following information is provided to give potential applicants awareness regarding the job.

If a range of pay is advertised, starting pay dependent on experience and qualifications aligned with job requirements.

• Provide general administrative assistance to the HR team, including answering phones, handling inquiries, and scheduling meetings
• Maintain and update employee records, ensuring accuracy and confidentiality
• Assist in the preparation and organization of HR documents such as job descriptions, policy updates, and employee handbook
• Post job openings on various platforms and assist with the recruitment process
• Schedule interviews, manage candidate communications, and maintain recruitment records
• Assist in preparing and distributing onboarding materials for new employees
• Coordinate background checks and employment verifications
• Support benefits enrollment processes and assist employees with questions regarding health insurance, retirement plans, and other benefits
• Maintain benefits-related records and ensure they are up to date
• Support the HR team in tracking employee attendance and leave records to ensure compliance with policies
• Ensure HR practices are in compliance with federal, state, and local labor laws
• Prepare and assist in generating HR reports related to employee demographics, turnover, and other HR metrics
• Help coordinate training sessions, workshops, and employee engagement activities
• Assist with addressing basic employee inquiries and providing general HR support when needed
• Assist with special HR projects, initiatives, or research tasks as assigned
• Maintain filing systems to ensure easy access to HR documentation
• Performs other related duties as assigned

Knowledge of:

• Basic human resources functions, including recruitment, benefits administration, and employee relations
• Federal, state, and local labor laws and regulations to ensure compliance in HR processes
• Standard HR practices and procedures related to documentation, onboarding, and reporting

• Written and verbal communication, with the ability to draft HR documents, respond to inquiries, and effectively communicate with employees and candidates
• Organizational skills, including the ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment
• Customer service, offering responsive assistance to employees, job candidates, and other stakeholders
• Microsoft Office Suite (Word, Excel, Outlook), and familiarity with HR software and databases for data management and reporting

• Maintain confidentiality of sensitive employee information and handle HR matters with discretion
• Pay close attention to detail to ensure the accuracy of employee records, payroll data, and other HR documentation
• Solve basic HR-related problems and proactively address issues that arise
• Adapt to changing priorities and adjust to dynamic work environments
• Work effectively within a team, supporting various HR functions and collaborating with colleagues across departments

• High school diploma or equivalent; and
• Experience in an office setting or administrative role preferred; or
• Any equivalent combination of experience, education and training which provides the knowledge, skills, and abilities necessary to learn and perform the work

• None

Working Conditions:

• General Office Setting

• Sit at desk and in front of computer for majority of workday
• Regularly operate office equipment requiring repetitive hand movement and fine coordination using a computer and keyboard
• Occasionally stoop, bend, kneel, crouch, reach, climb, and twist
• Occasionally lift, carry, push or pull light to moderate amounts of weight, at least 15 pounds

• Sufficient clarity of speech and hearing which permits the employee to communicate effectively
• Sufficient vision which permits the employee to review a wide variety of written correspondence, reports, and related material in both electronic and hardcopy form
• Sufficient manual dexterity which permits the employee to operate a keyboard and produce handwritten materials and notations
• Sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment and visit various work sites throughout Sitka

Please reach out to the City and Borough of Sitka Human Resources Office at the below information if you have any questions or concerns.