Human Resources Assistant

Job Title: Human Resources Assistant

Location: 2240 Adams Avenue, Ogden, UT

Schedule: Full-time, Monday-Friday during 7:30 AM- 6:00 PM

Hourly Salary: $20.19 per hour

Benefits: Medical, Dental, Vision, $100,000 Company Paid Life and Accidental Death and Dismemberment insurance, and other voluntary benefits including matching 403(b) retirement plan.

General Description:

The Human Resources Assistant is responsible for assisting the Human Resources Director with credentialing and privileging for FTCA of all Licensed Independent Practitioners and Other Licensed Practitioners. Tracks all licensure, certifications, and immunizations to ensure compliance. Conducts orientation and onboarding processes for new employees. Facilitates Midtown's employee council meetings and coordinates organizational wellness program initiatives and incentive program. Assists with benefit enrollment compliance during new hire and annual open enrollment periods. Completes verification of employment requests under the direction of the HR Director. Responsible for updating staffing spreadsheets and including personnel records in the electronic filing system. Provides clerical support to organization by processing legal requests for medical records, sorts and delivers mail, prepares outgoing mail and clinician departure letters, maintains office supply inventory and track utilization.

Responsibilities:

• Coordinates credentialing and privileging activities of all licensed, other licensed, and certified employees.
• Conducts new employee orientations and ensures all policies and employment documents are complete and retained in electronic personnel record system.
• Creates and maintains electronic templates for FTCA credentialing & privileging applications and new hire paperwork.
• May assist with payroll functions including processing, answering employee questions, correcting processing errors, and distributing checks.
• Answers frequently asked questions related to wellness program, policies, benefits, hiring processes, etc.; refers complex questions to HR Director or other senior staff or management.
• Serves as a liaison between hospital laborists and credentialing coordinators.
• Assists with the insurance credentialing process for appropriately licensed practitioners.
• Tracks employee licensure, certifications, and immunization status. Sends renewal reminders to ensure compliance with Midtown and FTCA requirements.
• Prepares verifications of employment and employee records requests.
• Ensures FTCA credentialing files are up to date and performs credentialing and re-credentialing processes for monthly Board meetings.
• Creates and maintains CAQH database to ensure provider accuracy for insurance credentialing.
• Prepares and distributes monthly MD/PA Supervision reports for controlled substances.
• Scans personnel and business documents in electronic filing system.
• Tracks completion of required immunizations and compliance trainings.
• Maintains accurate and up-to-date human resource files, records, and documentation.
• Completes monthly OIG reports on all Midtown employees.
• Sorts and distributes daily incoming mail to appropriate department or individual; processes outgoing mail.
• Maintains inventory for office supplies and places weekly order for assigned site.
• Distributes faxes and printer materials for administrative hall.
• Prepares patient letters for departing clinicians as needed.
• Updates monthly after-hours spreadsheet for Midtown clinicians.
• Receives and processes legal requests for medical records for the organization.
• Conducts monthly employee council meetings and implements related activities across the organization.
• Assists with wellness program incentives and activity reminder distribution
• Facilitates onboarding, participation, and compliance with sponsored wellness program.
• Issues quarterly wellness incentives and activity reminders to eligible employees.
• Attends monthly wellness meetings with insurance provider.
• Reminds eligible employees to complete benefits enrollment during new hire and annual open enrollment opportunities.
• Performs other related duties as assigned

Minimum Qualifications:

• High school diploma or equivalent required.
• Prior clerical or related office experience preferred.

Required skills and abilities:

• 2 years related experience
• Ability to type at least 45 words per minute
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Excellent verbal and written communication skills
• Excellent interpersonal skills with ability to manage sensitive and confidential information with tact, professionalism, and diplomacy
• Proficient with Microsoft Office Suite, including Word, Outlook, and Excel

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times