Human Resources Assistant

Who We Are
Aeriz is searching for a full-time Human Resources Assistant- for our state-of-the-art indoor aeroponic cannabis production facility in Riverbank, CA.

The HR Assistant supports the day-to-day operations of the Human Resources department by providing administrative, coordination, and team member-support services. This role ensures the efficient execution of HR processes, the accurate maintenance of confidential records, and the timely delivery of support to team members. The position also promotes compliance with internal policies and procedures, as well as applicable state and federal regulations. Regular interaction across the organization and with external partners, along with exposure to sensitive information, requires a high level of professionalism, discretion, and confidentiality.

Manage attendance discipline tracking in compliance with policy, ensuring timely and accurate documentation in coordination with management
Provide administrative support for payroll, benefits, and timekeeping/attendance while monitoring compliance with policy and regulatory standards
Facilitate the new hire orientation and ensure that all new hire documents are completed appropriately
Maintain and retain electronic HR employee files
Assist with ensure that filing and scanning is completed weekly
Create badges for employees, volunteers, and board members
Assist employees by answering HR questions
Assist with employee engagement and recognition activities
Assist with annual benefit open enrollment endeavors
Maintain and update employee records, files, and HRIS information
Facilitate and document meetings to drive continuous improvement in HR processes and practices
Coordinate and support onboarding and offboarding processes, including leading new employee orientation
Provide administrative support for Leave of Absence processes in coordination with the LOA administrator
Draft, manage and distribute HR documentation, including a variety of team member announcements, onboarding and offboarding materials, and related communications
Schedule interviews, events, meetings, tours and other HR-related appointments and attend as necessary
Support recruitment activities and job postings
Maintain confidentiality of sensitive employee information including compliance with I-9 policies and procedures
Coordinate and attend meetings as required
Provide general administrative support to the HR team

Education level or certification: High School Diploma or GED
Years of experience: 1 years of administrative support experience in a sensitive and detail critical environment
Knowledge of HR practices and employment laws
Proficiency with HRIS systems (Paragon, ADP, Paycom) and Microsoft Office (Word, Excel and PowerPoint)
Strong organizational and time-management skills
Demonstrated ability to establish and sustain effective working relationships across all organizational levels and with external stakeholders
Effectively articulate policies and programs, including actively listening to and understanding team member concerns, and a demonstrated ability to resolve concerns/questions while using tact and diplomacy
Must demonstrate initiative and cooperation
Under general supervision, must be able to exercise discretion and judgment within determined guidelines
Experience resolving problems quickly; possesses good follow-up and organizational skills
Experience working in a continuously changing environment
Preferred Skills and Experience
Associates/Bachelor’s degree in Business, Human Resources, Psychology
Must have strong attention to detail
Previous HR experience is preferred
Prior exposure to a manufacturing/ production work environment preferred
Bilingual speaker (English/Spanish)
Prior exposure working with unions

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or listen. The employee is frequently required to stand, walk, reach, bend, climb, stretch and lift 25 pounds. Requires the manual dexterity to use and operate all necessary equipment and hand tools.

Work Environment:
This position involves a fair amount of manual labor which requires repetitive tasks. This position operates indoors which can reach different temperatures. The facility operates on weekends and holidays, and standard work hours may apply regardless of day or season.