Human Resources Assistant

PL Developments, also known as PLD, is a leading manufacturer, packager, and distributor of over-the-counter (OTC) pharmaceutical products and consumer healthcare goods. 

SUMMARY

The HR Assistant serves as the primary point of contact for employees visiting the HR office, handling inquiries, and providing assistance to ensure a positive experience. This role also provides comprehensive administrative support to the HR department, including data entry, data verification, managing correspondence, and maintaining records. The ideal candidate will be a self-starter who actively seeks out tasks, asks questions when necessary, and exercises appropriate judgment in evaluating situations. Strong problem-solving skills, organizational abilities, proficiency in Excel, and exceptional customer service skills are essential to interact with all levels of staff with tact and professionalism.

Work Schedule: Monday 7am-5pm, Tuesday - Friday 8:30am-5pm (OT as needed for the role)

JOB QUALIFICATIONS:

• High school diploma or equivalent required; Associate’s or bachelor’s degree in human resources, Business Administration, or a related field preferred.
• Fluency in English & Spanish required.
• One to three years of administrative (HR preferred) experience.
• Manufacturing environment experience preferred.
• Must be proficient in MS Office applications with an emphasis on Excel.
• Experience with HRIS systems (such as UKG, ADP, or similar) preferred.
• Strong organizational and time-management skills.
• Attention to detail and accuracy in all tasks.
• Excellent customer service and communication skills, with the ability to interact with employees at all levels.
• Strong typing and computer application skills.
• Strong problem-solving abilities and sound judgment in evaluating situations.
• Ability to work in a fast-paced environment.
• Friendly yet professional demeanor.
• Ability to handle sensitive/confidential information.

POSITION RESPONSIBILITIES:

• Provide overall administrative support to the HR department, including tasks such as copying, filing, and managing correspondence.
• Greet and assist employees as they arrive at the HR office, ensuring a welcoming and professional environment.
• Respond to employee inquiries regarding HR policies, procedures, benefits, and general employment matters or directing them to the appropriate HR representative as needed.
• Utilize Excel to manage and analyze HR-related data, including employee information, attendance, and other metrics.
• Prepare and maintain spreadsheets, ensuring data is up-to-date and accurate.
• Maintain and update databases, including access cards and employee photos.
• Assist with orientation on a weekly basis.
• Ensure completion of required employment documentation, including I-9 forms, tax forms, and company acknowledgments.
• Provide support to the recruiting team when required.
• Manage and maintain employee records, including filing, data entry, data verification, and HR forms, making copies when necessary.
• Provides support with employee events, recognition programs, and HR initiatives.
• Order and maintain HR office supplies inventory.
• Proactively seek out tasks and responsibilities, demonstrating a strong work ethic and initiative.
• Perform other related duties as assigned by HR Management.

PHYSICAL REQUIREMENTS:

• Ability to sit for extended periods and use a computer keyboard and mouse.
• Proficiency in typing and data entry.
• Capability to lift and carry up to 20 pounds for filing and organizing documents.
• Mobility to move around the office and interact with employees as needed, which includes the ability to climb stairs to access designated work areas.
• Visual ability to read and analyze documents, correspondence, and computer screens.
• Hearing and verbal communication skills to effectively communicate with employees and colleagues.
  
  

BENEFITS:

PLD is a proud employer offering many corporate benefits, including:

⦁ Medical and Dental Benefits

⦁ Vision

⦁ 401K with employer match

⦁ Group Life Insurance

⦁ Flex Spending Accounts

⦁ Paid Time Off and Paid Holidays

⦁ Tuition Assistance

⦁ Corporate Discount Program

⦁ Opportunities to Flourish Within the Company

PL Developments is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

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